Executive Assistant Required

7 days ago


Dublin, Dublin City, Ireland CPL Part time

Job Description

The Institute is seeking a highly organized and experienced Executive Assistant to provide administrative support to the Institute Directors. The successful candidate will be responsible for managing the Institute Directors' diaries, scheduling meetings, and coordinating events.

Duties and Responsibilities

  • Manage the Institute Directors' diaries and schedule meetings effectively across multiple time zones.
  • Assist in the management of daily research coordination tasks and support event planning and conference/training seminar/workshop/open day events.
  • Support the assembly of research grant applications and delivery.
  • Manage interactions with third-level administrative structures and representatives.
  • Compose sensitive emails, letters, reports, presentations, and other required documentation.
  • Support critical 'front of house' management activities, including welcoming visitors and supporting new staff and student onboarding activities.
  • Answer and screen phone calls, emails, and messages, and handle information requests.
  • Arrange travel for Institute Directors and Managers, including flights, accommodation, and visas.
  • Take minutes at meetings and ensure the Institute Directors are fully prepared for meetings.

Qualifications and Experience

The ideal candidate will have a minimum of 5 years' relevant experience, preferably as a PA or Primary Degree plus 2 years' relevant experience preferably as a PA. Proficiency in Microsoft Office suite is essential, along with some familiarity with national and EU grant systems. Strong interpersonal skills, understanding of confidentiality, and adaptability are also required.



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