Business Operations Assistant

2 weeks ago

Dublin, Dublin City, Ireland beBeeAdministration Full time €35,000 - €50,000
Administrative Support Role

We are seeking an Administrative Support Assistant to play a critical role in the day-to-day operations of our motor dealership.

This position will involve working closely with senior management, supporting administrative processes across sales, stock, customer service, and compliance.

  • Customer Support: Provide exceptional customer service by assisting with showroom walk-ins and supporting the call centre team in resolving customer queries.
  • Executive & Admin Support: Offer administrative support to senior management, prepare reports, and assist with documentation for internal processes.
  • Stock & Vehicle Administration: Manage vehicle buy-ins, maintain in-stock notes, tagging, and stock price adjustments. Add cost lines in CDK (Keyloop) and coordinate prep work.
  • Ownership & Compliance: Process SIMI ownerships, tax, VRT, AA cover, warranties, and logbook transfers. Handle fines, tolls (Eflow), and documentation issues.
  • Reporting & Documentation: Update sales reports and stocklists. Maintain accurate vehicle documentation, support trade invoicing, and resolve ownership issues.

The ideal candidate will have experience in a dealership or similar administrative role and familiarity with CDK or dealership management systems. Excellent communication, organisational, and problem-solving skills are essential. The ability to handle confidential information professionally is crucial.

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