Document Process Specialist

1 week ago

Dublin, Dublin City, Ireland beBee Careers Full time

We are seeking a Document Process Specialist to join our team. This is a new role in a fast-changing environment, where structure is still taking shape, and best practices are being developed from the ground up.

This specialist will work closely with our engineering design and customer delivery teams to develop and implement new document control processes that support our evolving operations.

The ideal candidate will be a structured thinker who thrives on creating order, improving processes, and maintaining high standards.

Key Responsibilities:
  • Develop and implement new document control processes
  • Manage critical documentation workflows (designs, tenders, RFIs) with accuracy and compliance
  • Drive consistency and best practices in document control across multiple departments
  • Collaborate with key stakeholders—engineers, project managers, and external partners—to ensure information is structured, accurate, and accessible
  • Enhance systems and reporting, ensuring document traceability and real-time project updates
What We're Looking For:
  • A Level 7 or Level 8 degree in Engineering, Construction Management, Business, or a related field, OR significant hands-on experience in a manufacturing, construction, or contracts environment with a strong grasp of document control systems, ideally combined with electrical, project management or administrative trade accreditations or other formal coursework that demonstrates an interest in progressing one's career and personal development
  • A curious problem-solver who can navigate uncertainty, adapt to change, and drive continuous improvement
  • Experience with document management platforms such as Microsoft SharePoint, Teams, or industry-specific EDMS tools is preferred
  • The ability to work at pace, meet deadlines, and operate effectively in an evolving organisation
  • A proactive individual who thrives in first principles thinking and enjoys shaping work processes
Why This Role?

This is not a static role—it's a chance to build something from the ground up.

You will have real input into shaping how things are done, gaining exposure to a dynamic, high-performance industry.

Career development opportunities with structured growth paths will be available.

A competitive salary and an environment that values innovation and excellence make this role attractive to ambitious individuals who want to make a real impact in shaping a company's future.

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