Senior Property Portfolio Manager

3 days ago

Dublin, Dublin City, Ireland Cpl Healthcare Full time
About the Role

This is a fantastic opportunity to take your career to the next level as a Senior Site Property Manager with our company. As a key member of our team, you will be responsible for overseeing operational aspects of managing Cost Rental Sites, Owners Management Companies (OMCs), and our portfolio of landbanks. Your role will involve working closely with stakeholders to ensure the smooth operation of these sites.

We are looking for a self-motivated, organized, and results-oriented individual with excellent relationship management skills. You should have at least 5 years of broad experience across all aspects of residential, estate, and property operations, including land management. A minimum of 2 years' experience in managing a team is also essential.

Key Responsibilities
  1. Management of the Site Property Manager team responsible for the operation of a portfolio of Cost Rental sites, landbanks, and security/facilities services to a best-in-class standard.
  2. Oversee the property teams' management of all aspects of block/site property management and the delivery of insurance requirements across vacant sites and landbanks.
  3. Administration of the pro-active management of property/site associated risks by developing mitigation methodologies.
  4. Monitor overall and individual performance of the property team and liaise with their line manager on staff performance, operating environment, and critical issues that arise.
  5. Assist in the setup of individual OMCs in conjunction with our legal teams and advisors.
  6. Oversee the handover and transition of new sites and assets from delivery to operational stage.
  7. Procurement of services from agreed supplier frameworks.
  8. Monitoring the performance of external property and asset management agents as per contracted terms.
  9. Drive standards and value for money service provision delivered by property and asset management services suppliers and managing their performance to agreed metrics.
  10. Develop and deliver in conjunction with the Cost Rental Management Team our strategy in relation to the property management approach across sites comprising mixed tenure rentals, including amenity and commercial spaces.
  11. Oversee all routine and periodic inspections of sites and assets held.
  12. Oversee all compliance matters in relation to the operation of our sites and assets.
  13. Oversee all governance matters relating to site-specific OMCs.
  14. Manage and audit property teams' administration of paperwork and processes related to asset management and service provider databases.
  15. Work in conjunction with Asset Management's Building Surveying Team in respect of the management and oversight of the asset registers for each site.
  16. Lead coordination between Property and Accounts Teams to ensure efficient running of operations.
  17. Oversee preparation of site and land management budgets and the production of monthly reports for internal stakeholders.
  18. Support collaboration across the organization on Asset Management inputs into planning for new developments, preparing analysis and feedback in respect of legal structures, designs, and layouts which best support cost rental operations.
  19. Working with internal teams to implement new property management and related IT systems to collect, store, and analyze all property information for compliance and decision support purposes. This will include supporting us in meeting our sustainability and ESG commitments.
  20. Ensure portfolio and external contractors comply with applicable legislation, regulation, and best practice in the delivery of their services.
  21. Proactively develop management and leadership skills to ensure career development.
  22. Ensuring operational compliance with all relevant legislation, including the Fire Services Act 1981, MUD Act 2011, Residential Tenancy Acts, Health & Safety Legislation, Occupiers Liability Act 1995, Waste Management and Litter Pollution Acts, and Data Protection Act, and the Affordable Housing Acts, and any additional applicable regulations.
  23. Other duties as may be required based on the evolving operational requirements of the organization.

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