Part Time Assistant
4 days ago
Our client, a leading third-level institution in North Dublin, is seeking an experienced Executive Assistant to support the Institute Directors in their daily tasks. This part-time opportunity has the potential to transition into a full-time role.
About the RoleThe successful candidate will be responsible for managing the Institute Directors' diary, scheduling meetings across multiple time zones, and coordinating event planning and conference/training seminar/open day events.
Key duties include:
- Managing research grant applications and delivery
- Coordinating interactions with administrative structures and representatives
- Composing sensitive emails, letters, reports, presentations, and other documentation
- Supporting critical front-of-house management activities
- Answering phone calls, emails, and messages, and handling information requests
- Arranging travel for Institute Directors and Managers
Qualifications and Experience:
- Leaving Certificate or equivalent (NFQ Level 5) plus 5 years' relevant experience as a PA, or primary degree or equivalent (NFQ Level 7) plus 2 years' relevant experience preferably as a PA
- Proficient in Microsoft Office suite
- Some familiarity with national and EU grant systems
- Strong interpersonal skills
- Understanding of the importance of confidentiality
- Adaptable, flexible, and able to meet tight deadlines
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