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Company Secretarial Specialist

3 weeks ago


Maynooth, Co Kildare, Ireland beBeeSecretary Full time

About This Role

We are seeking a highly skilled Company Secretarial Administrator to join our team. In this role, you will be responsible for maintaining statutory registers and company books using company secretarial software.

You will prepare and file confirmation statements and other Companies House forms, incorporate new companies and manage share transactions, assist with changes to company structure, and support clients with queries regarding statutory compliance and governance.

In addition, you will draft board resolutions, shareholder resolutions, and other company secretarial documentation, monitor deadlines and ensure timely filings to avoid penalties, and maintain accurate client records and documentation in line with internal processes and GDPR.

This is an excellent opportunity for someone with previous experience in a company secretarial role, preferably within an accountancy or professional services environment, to develop their skills and knowledge.

Key Responsibilities:

  • Maintain statutory registers and company books using company secretarial software.
  • Prepare and file confirmation statements and other Companies House forms.
  • Incorporate new companies and manage share transactions.
  • Assist with changes to company structure.
  • Draft board resolutions, shareholder resolutions, and other company secretarial documentation.
  • Monitor deadlines and ensure timely filings to avoid penalties.
  • Maintain accurate client records and documentation in line with internal processes and GDPR.

Required Skills and Qualifications:

  • Previous experience in a company secretarial role, preferably within an accountancy or professional services environment.
  • Strong working knowledge of Companies Act 2006 and company secretarial practices.
  • Experience using company secretarial software (e.g. Inform Direct, Diligent Entities, or similar).
  • Excellent attention to detail and high level of accuracy.
  • Strong written and verbal communication skills.
  • Ability to manage multiple tasks and meet deadlines.
  • Proficiency in Microsoft Office, particularly Word and Excel.
  • Desirable qualifications: ICSA/CGI (Chartered Governance Institute) qualification or working towards.

Benefits:

This role offers the opportunity to work with a reputable organization and to develop your skills and knowledge in company secretarial practices.

About Us:

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