Senior Research Finance Project Coordinator

6 days ago

Waterford, Waterford, Ireland beBeeResearchFinance Full time €50,000 - €75,000
Financial Project Coordinator Job Opportunity

We are seeking a detail-driven professional to lead the financial and administrative execution of high-profile research projects.

  • This is an exciting opportunity for someone with a passion for project coordination, research finance, and stakeholder engagement.
  • Key Responsibilities Include:
  • Grant Management Support: Collaborate with the Project Manager in financial and administration tasks during the Grant Agreement Preparation (GAP) phase.
    • Draft and coordinate Consortium Agreements, NDAs, and other relevant contractual documents.
    • Monitor and ensure timely communication of the signing of accession forms by all partners.
  • Project Coordination & Communication: Manage communication and coordination of financialadministrative aspects for all coordinated projects.
    • Address and resolve any issues or concerns raised by stakeholders to reach constructive outcomes.
    • Act as the go-to liaison for project reporting and communication.
    • Coordinate timelines, deliverables, and partner communications.
    • Ensure administrative clarity and financial transparency across all stakeholders.
  • Financial Reporting & Administration: Monitor internal effort and financial reporting from consortium partners.
    • Maintainand monitor a systemto track financial expenditures and allocations for work packages across all consortium partners.
    • Support submission of deliverables via EC's SyGMa portal.
    • Collaborate with Research Finance Officers and Manager on financial reports, grant amendments, and audits.
    • Present at virtual Kick-Off Meetings and key partner calls.

Essential Skills & Qualifications:

  • 3+ years professional experience in project coordination/management and strategic communication.
  • Proven project/finance coordination skills including monitoring and reporting across multiple complex projects.
  • Working knowledge of EU grant management including administrative, financial, compliance and legal aspects.
  • Ability to communicate, influence, negotiate, resolve conflict and foster positive relationships with stakeholders from academia, funding bodies, government institutions, industry, and the public sector.
  • Excellent organisational, presentation and reporting skills and ability to address sensitive information with professionalism and high attention to detail.
  • Proficiency in Microsoft Office, SharePoint, and project management tools.
  • Committed to core company values such as excellence, knowledge sharing, adaptability, trust, and mutual respect.

Desirable Requirements:

  • Certification in project management (e.g. PRINCE2, PMQ, PPM, APMP, CSM).
  • Bachelor's or master's degree in a relevant field to support responsibilities in project management/coordination
  • Familiarity with EU regulations, project terms and conditions
  • In-depth knowledge in project finance management and research grant management life cycle.

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