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Executive Secretary

1 week ago

County Dublin, Ireland Lex Consultancy Full time

A highly organised and dedicated Executive Secretary is required to provide comprehensive administrative support to the legal team at Lex Consultancy.

Key Responsibilities
  • Manage the day-to-day operations of the Legal Department, including attendance recording, management reporting, and scheduling meetings.
  • Support the General Counsel with diary management and preparing management reports.
  • Create and manage files, ensuring compliance with the Legal Department's data retention policy.
  • Prepare files for prosecution hearings and attend counsel in court.
  • Prepare briefs for counsel and perform administrative tasks related to litigation cases.
  • Handle confidential data efficiently and respond to internal and external communications.
  • Manage External Counsel costs and prepare quarterly reports.

Requirements:

  • High level of attention to detail and excellent organisation and communication skills.
  • PA experience, including scheduling meetings and diary management.
  • Strong team player with ability to multitask and adapt to changing demands.
  • Computer literate with experience in Microsoft Word, PowerPoint, and Excel.
  • Experience with case management systems such as Practice Evolve.
  • Experience working as a Legal Secretary or Legal Executive in a law firm.
  • Ability to communicate effectively with stakeholders at all levels.