Senior Executive Assistant

2 weeks ago

Galway, Galway, Ireland beBeeAdministrative Full time €45,000 - €55,000

High-Profile Support Executive

Job Description:
  • Provide senior-level administrative assistance to our President in a fast-paced and dynamic environment.
Key Responsibilities:
  1. Manage the President's schedule and appointments, ensuring seamless coordination of meetings and follow-ups.
  2. Prepare high-quality materials and documentation for the President's meetings, showcasing exceptional accuracy and attention to detail.
  3. Monitor and respond to emails directed to the Office of the President with tact, professionalism, and diplomacy.
  4. Draft formal correspondence and reports as required, demonstrating strong writing skills and proofreading abilities.
  5. Coordinate travel arrangements for the President, ensuring timely and efficient transportation.
  6. Organise and oversee high-profile events, including visits from dignitaries and VIPs, with precision and attention to detail.
  7. Provide administrative support to the Director of Planning & Administration, contributing to the smooth operation of the office.
Requirements:
  • Exceptional accuracy and strong attention to detail in all tasks.
  • Demonstrated tact, professionalism, diplomacy, and ability to maintain confidentiality in interactions with stakeholders.
  • Proven experience in drafting high-quality correspondence, report writing, and proofreading, with a focus on clarity and concision.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and external partners.
  • Ability to thrive in a dynamic work environment, adapting to changing priorities and deadlines.
  • Proficiency in Microsoft Office Suite, with a focus on Excel, Word, and PowerPoint.
  • Experience with Agresso or similar financial/administrative systems, with a focus on data analysis and reporting.
  • Familiarity with the third-level education sector, with a focus on its unique challenges and opportunities.

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