Office Coordinator

6 days ago

Belfast, Ireland beBeeAdministrative Full time €24,665 - €40,790
Job Overview

We are seeking a highly organized and proactive individual to fill this crucial front-of-house coordination role.

This position requires excellent communication, administrative, and organizational skills to ensure seamless day-to-day operations.

  • Act as the initial point of contact for all visitors, creating a professional and welcoming atmosphere.
  • Coordinate meeting rooms, event logistics, catering, and AV setup to guarantee a smooth experience.
  • Manage incoming and outgoing post, couriers, and deliveries with precision.
  • Keep shared spaces, kitchens, and supplies well-stocked, clean, and organized.
  • Respond promptly to inquiries and requests via phone and email.
  • Provide general administrative support, including printing, scanning, and document handling.
  • Liaise with suppliers, vendors, and service providers to maintain high service standards.

Key Skills:

  • Minimum 1 year's experience in a similar front-of-house or office coordination role.
  • Background in legal or professional services environments is an advantage.
  • Proficient with Microsoft Outlook, Word, and AV equipment.
  • Professional, polished, and approachable with a positive, can-do attitude.
  • Calm, adaptable, and solutions-driven, even in fast-paced situations.
  • Strong communication, organizational, and time management skills.

Requirements:

  • Ability to multitask and prioritize tasks effectively.
  • Excellent problem-solving and conflict resolution skills.
  • Strong attention to detail and ability to work accurately under pressure.

Benefits:

  • A dynamic and supportive work environment.

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