Office Administrator Assistant
2 weeks ago
This is a part-time office reception role that involves assisting with the administrative and organizational management of our office. The ideal candidate will be exceedingly well organized and flexible, with experience handling a wide range of administrative and support tasks.
Key Responsibilities- Receiving and interacting with visitors
- Answering and managing incoming calls
- Managing relationships with key operations vendors
- Receiving and sorting incoming daily post
- Organizing local and international deliveries with couriers
- Arranging staff celebrations (anniversaries, birthdays)
- Organizing staff events and weekly office catering
- Submitting monthly expense reports and reviewing/approving operational invoices
- Organizing staff training as directed
- Ordering weekly office meals
- Managing inventory of office and kitchen supplies; ordering as needed
- Maintaining office facilities and equipment through routine maintenance and upkeep
- Providing other daily support to staff as needed
- Assist with event management as requested
- Facilitate relationship with IT consultant to ensure employee IT needs are met
- Provide support for duties outside the defined bounds of departments
- Excellent verbal and written communication, and presentation skills
- Excellent organizational skills and attention to detail
- Ability to manage complex tasks and prioritize competing demands
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Collaborative work environment
- Opportunity to develop administrative and organizational skills
- A fast-paced and dynamic work environment
- The ability to make a real difference in the organization's success
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