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Document Production Coordinator

3 weeks ago

Dublin, Dublin City, Ireland beBeeProductionManager Full time
Job Description

The Document Production Manager plays a pivotal role in overseeing the lifecycle of contract document creation and management. This encompasses drafting, formatting, and delivery of contract documents that meet organisational standards and regulatory requirements.

Responsibilities include ensuring consistency, accuracy, and timeliness across all contract document outputs, as well as implementing best practices in contract document control and version management. The role holder also identifies process improvements, manages production workflows, and ensures that contract document services align with the needs of internal teams and external stakeholders.

  • Oversee the full lifecycle of contract document production, including planning, formatting, quality assurance, and timely delivery.
  • Lead in the reviewing and finalising of contract documents that meet the organisational standards and stakeholder requirements.
  • Ensure all contract documents comply with relevant legal, regulatory, and internal policy standards.
  • Identify and mitigate risks related to contract document accuracy, confidentiality, and compliance.
  • Lead collaboration with internal teams and external partners to ensure clarity, consistency, and alignment in contract document outputs.
  • Manage relationships with external vendors and service providers involved in contract document production, ensuring quality and performance standards are met.
  • Maintain accurate and transparent reporting on contract document production workflows, timelines, and outputs.
  • Lead contract document production processes to accommodate changes while maintaining quality and supporting programme objectives.
  • Monitor and evaluate contract document production performance, identifying areas for improvement and implementing enhancements.
  • Establish and formalise contract document control processes to prevent errors, miscommunication, and version conflicts.
  • Coordinate with cross-functional teams to ensure contract document content aligns with project goals and organisational messaging.
  • Support business development efforts by producing high-quality proposals, presentations, and reports.
  • Identify potential risks in contract document workflows and implement mitigation strategies to ensure timely and accurate delivery.
  • Participate in progress meetings to provide updates on contract document production plans, timelines, and challenges.
  • Drive best practice in relation to all contract document creation and management tasks across the project.
  • Contribute to the development of new contract document templates, style guides, and production standards.
Required Skills and Qualifications

To be successful in this role, the ideal candidate will possess:

  • A minimum level 8 degree in business or a related subject matter or equivalent experience.
  • Advanced Diploma in Public Procurement Law (King's Inns) or equivalent.
  • A professional qualification such as Engineers Ireland (IE), Institute of Civil Engineers (ICE), Chartered Institute of Procurement & Supply (CIPS), Royal Institute of Chartered Surveyors (RICS) or relevant equivalent.
  • Membership of Institute of Management Consulting or Association of Project Management or Project Manager Institute (PMI).
Benefits

This role offers a dynamic and challenging work environment with opportunities for growth and development. We offer a competitive salary and benefits package, as well as a range of perks and rewards.

Others

We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and experienced professional looking for a new challenge, please submit your application.