Business Travel Manager

2 weeks ago


Banbridge District, Ireland REED Specialist Recruitment Full time
About the Role

This is an exciting opportunity to join our team as a Travel Co-Ordinator on maternity cover. As a key member of our team, you will be responsible for planning and coordinating travel arrangements for our employees, ensuring that their trips are smooth and stress-free.

Responsibilities
  1. To work closely with employees to determine their travel needs and provide options for booking international and domestic flights, car parks, trains, hotel, accommodation, dining and car hire.
  2. To work closely with the talent acquisition team to book flights and accommodations for interview candidates and new start employees.
  3. To book and arrange travel needs for client trips and maintain contact with clients to ensure satisfaction with arrangements.
  4. To book and make payment for requested departmental team building activities.
  5. To provide a quick response to reactive travel issues/changes that arise during travel, such as delays and cancelling, changing or rescheduling arrangements as necessary which may be outside of normal working hours.
  6. To research travel options in terms of airlines, accommodation and communicate the information to the relevant employee and gain confirmation of suitability prior to making the booking.
  7. To prepare employee travel itineraries and distribute travel arrangements and schedules to all appropriate staff to ensure that all employees who are travelling have the necessary documentation before they leave for their trip.
  8. To escalate and obtain approval from management for travel requests or concerns and expenses which exceed established limits.
  9. To advise travellers of and assist with any needs for specialised travel documents such as passports.
  10. To review monthly reports issued by the contracts and business development department on contracts awarded or schedule meetings to allow the planning of future travels.
  11. To produce monthly reports/summary on costs associated with business travel such as flight costs, accommodations costs etc.
  12. To obtain car hire pictures from travellers to challenge any car hire damage claims received.
  13. To check and approve payments on 4 P systems and allocate to the correct job codes.


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