Executive Assistant and Office Manager | Part-time | Dublin 2

1 day ago

Dublin, Ireland Clarity Search Partners Full time

Executive Assistant and Office Manager | Part-time | Dublin 2 Our client is a leading Property Investment and Trading Group, with an established track record of asset management, acquisitions, and trading of a complex value-added estate across Ireland and the UK. They require an experienced Executive Assistant/ Office Manager to join their team. The role will be offered on a permanent, part-time basis. 25hrs/week, Monday to Friday (09.00-14.00). A presence is required in the office therefore remote working is not possible. Executive Assistant duties include: Diary management, handling messages, letter writing, expenses; Travel arrangements: flights, hotels, car hire etc; Renewal of personal obligations, such as car tax, NCT, permits, licences, etc; Ad hoc personal duties as required; Assist accountant in gathering all info for personal tax return. Office Management: Answer phones, arrange post/couriers, welcome visitors, meeting tea/coffee, arrange meetings when required; Manage office IT requirements (hardware/software) and office equipment in conjunction with suppliers; Ensure office stocked with stationary, cleaning products, catering supplies, water etc; Management of cleaner for office and all properties; Organise any corporate entertainment; Manage company mobile phones, utility accounts, phone system and broadband; Analyse and maintain company credit card breakdowns; Maintain records for staff annual leave; Manage Petty cash; Office filing both electronic and paper. Qualifications: 10yrs experience in a similar role with a proven level of professionalism; An interest in property and investment; Be extremely organised, efficient and able to multi-task; Be able to work on their own and within a small team; Be technically savvy with IT, telecoms and MS office systems; Strong team player who builds trust, confidence, and works collaboratively Experience in managing sensitive information in a confidential manner; Third level degree or similar level of experience.

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