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Value Stream Co

2 weeks ago

Cork, Cork, Ireland Kelly Services Full time

We have an exciting opportunity in our Cork based Global medical Manufacturing client.

Roles and responsibilities

Provide cross functional administration support for key business initiatives as required by the Operations Director.Extensive calendar management, booking travel, arranging visas, taxis and preparing travel itinerariesManage Calendar and priorities for Operations Director, Craft, evaluate and modify emails, letters, agendas (and other forms of communication)Maintain operational reports, data gathering and visualisationPrepare and share internal communicationsCover to support Executive Assistant at the Cork CampusProvide logistical support for internal and external eventsResponsible for event organisation and travel arrangements for key global stakeholdersProcess expenses in line with company policyAdministration of Core T&A for Global Team MembersPreparation of DHL documentation for shipment requestsManage multiple priorities and provide ad-hoc project supportEstablish and develop strong relationships with the administrative team and key stakeholdersProvide discreet and confidential coordination of sensitive business information including raising of purchase ordersSupport for site projects groups e.g., Women's Network and Corporate Social Responsibility.Prepare presentation materials, produce reports, and maintain files/documentsCover to support front of house activities (annual leave cover)

Principal Qualifications
Alongside experience in a similar role, you should be confident demonstrating the following:

You have proven experience in assisting senior leaders and working with diverse teamsYou are digital savvy and can master Microsoft Office tools including Outlook, Teams, PowerPoint, and Excel.Knowledge of Smartsheet is desirable but not essentialA high degree of self-management, organisational skills, and an excellent communicator (English oral and written)Excellent attention to detail including spelling, grammar, and formatting to ensure quality and accuracy of all outputsExperience of managing a busy workload, including complex and competing priorities whilst remaining organised and professional, working to deadlines, and delivering under pressureKnowledge and/or interest in Lean methods and standard work, always working from a Lean mindset. Proactively driving continuous improvement whilst demonstrating a behaviour of thinking ahead of the curveCapable of fostering close working relationshipsAbility to provide absolute security for highly confidential information and to maintain the confidentiality of extremely sensitive information

This role reports into the Operations Director. You will need to be based at our campus in Cork.

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As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.