Personal Assistant

5 days ago

Dublin, Dublin City, Ireland Avature Full time

Join the Company Secretarial Team within KPMG Law LLP, a fast growing Irish owned and headquartered Corporate and Business law firm.
We are known as an organisation who want you to come as you are and do work that truly matters.
Joining KPMG Law is an opportunity to enhance your career, not only in the work that you enjoy doing, but equally through the global connections that you make.
In joining KPMG Law, you will also become a valued member of our growing team of over 3,200 legal professionals spread across 85 jurisdictions within our global KPMG Law network.
Are you our next Personal Assistant within KPMG Law Company Secretarial?
Location: Dublin, as part of our hybrid working model.
Grade: Secretary
Contract type: Permanent
A snapshot of your peer group:Excellent interpersonal and team-working skills along with a high degree of enthusiasm and adaptability.Advanced PC skills specially Excel, PowerPoint, and Word.Some Dictaphone experience but not essential; fast typing skills with a high degree of accuracy.Experience with organising and managing Outlook calendar/email inbox on behalf of others.Experience working with large documents utilising Word and PowerPoint.Experience in completion of high-quality PowerPoint presentations.A working knowledge of SAP, CRM, SmartTime, DocuSign and ChromeRiver expense management systems would be a definite advantage but not essential as training will be provided.Prioritising work, using time management and organisational skills; able to work under pressure.Excellent administration skills with an ability to work unsupervised on day-to-day duties and tasks.Must possess an ability to multi-task with a strong attention to detail and a sense of urgency.Ability to act on own initiative and proactively seek out and take on tasks, providing regular feedback on status.Reliability/Flexibility.Highly discreet and confidential.Your responsibilities and achievements will evolve as you enhance your career with us.
Here is what you can initially expect:General administrative duties to include electronic filing, processing expense claims, travel bookings, incoming and outgoing post, photocopying, etc.Secretarial duties for the Team re – comprehensive and proactive diary and email inbox management.Provide administration assistance for the Team including scheduling meetings, meeting room bookings, conference on Teams and Zoom, ordering catering, printing agendas and documentation for meetings, etc.Arrange weekly/monthly meetings as required – prepare meeting packs as necessary.Prepare PowerPoint presentations and assist on proposals/bids – liaise closely with internal departments such as Marketing.Maintain internal databases – e.g., proposals/CVs/credentials.Liaise and build relationships with clients and internal divisions on behalf of the team.Become involved in marketing initiatives/event management, if and when required.Coding of invoices and generating client fees.Liaise and work with secretaries in other departments – actively share knowledge.Provide cover for other secretaries in their absence.Input of timesheets.Organise team lunches, nights out/client entertainment.Assist with any other ad-hoc projects and duties as appropriate.Your team:KPMG Law is a dynamic law firm, which provides quality Corporate and Business law services to a wide variety of domestic and international clients.
Company Secretarial is a service offering provided by KPMG Law and is the premier provider of company secretarial services in Ireland.
We offer an extensive range of services, ranging from the formation of new companies, share transfers, allotments and capitalisations, group reorganisations and restructuring as well as advising on the dissolution of surplus entities.
Discover How KPMG Can Enrich Your Life Beyond Your CareerBenefits Tailored for YouDiscounted Health Insurance: Prioritise your well-being with our health insurance options.Additional Annual Leave: Purchase extra leave to spend more time with friends and family or to travel.Enhanced Family Leave: Enjoy more time with your family with our generous leave options.Emergency Childcare Cover: For times when your regular childcare plans fall through.Social Events: Connect and network with colleagues through our engaging social events.Early Finish Fridays: Start your weekends early on bank holidays and during the summer.Relocation Assistance: Smooth your transition if you're moving to Ireland.Learning & Development: Access our extensive supports, including LinkedIn Learning, to grow your skills.We also offer a variety of flexible working options to help you balance your professional and personal life.
Career Progression with Continuous SupportFrom the moment you join KPMG, you'll receive dedicated support from your performance manager to enhance your skills.
Our award-winning Business School provides continuous learning opportunities to deepen your expertise.
Commitment to Inclusion & DiversityInclusion, diversity, and equity are at the heart of KPMG.
We celebrate diverse backgrounds, experiences, and perspectives, and we're committed to fostering an inclusive and equitable environment at every level.
Our goal is to attract and retain the best talent by building a culture where everyone can achieve their potential.
Learn more about our commitment here - Inclusion & Diversity.
Ready to Join Us?If you meet most of the criteria, we encourage you to apply by submitting your CV.
KPMG is an equal opportunities employer, welcoming applications from people of all backgrounds.
We are happy to provide reasonable accommodations during the recruitment process if needed.
For any specific queries about the role, please contact Shauna Maguire.
For a glimpse into life at KPMG, follow #ExperienceKPMG on LinkedIn, Instagram, TikTok, and X.
#LI-SM
Please note that agency assistance is not required for this position. By clicking apply to this role your application will not only be considered for this position, but your details will be stored on our database and may be considered for similar future positions that may arise.
This means that the personal data contained in your application and provided to KPMG as part of the application process may be retained by us for up to 18 months from the date of your application and you hereby agree to that.
If you do not wish your details to be stored on our recruitment database, please email ****** stating this and we will ensure that such information is not stored other than for the purposes of this application.

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