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Rq963 Payroll Manager Grade Vi

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County Dublin, Ireland Peamount Healthcare Full time

Job Specification and Terms & Conditions *** PLEASE NOTE - IF SHORTLISTED INTERVIEWS WILL TAKE PLACE AS SOON AS POSSIBLE *** Job Title & Grade Payroll Manager Grade VI Campaign Reference RQ963 Closing Date March 26th 2025 Interview Date **** Interviews to take place as soon as possible **** Taking Up Appointment As soon as possible Informal enquires Director of Finance - Location of Post Peamount Healthcare, Newcastle, Co. Dublin Details of Service Peamount Healthcare is an independent voluntary organisation that provides a range of high-quality health and social care services.
We help people return home after a serious illness, we provide safe and homely residential care for those who need it, and we support people to live as independently as possible in the community.
Peamount Healthcare is committed to the following values: Person centred seeing each person as unique, giving them a voice and focusing on ability.
Respect creating a supportive environment where everyone is given courteous and respectful care and support.
Excellence enabling interdisciplinary teams to deliver high quality integrated care, meaningful outcomes with a focus on continuous improvement.
Team working fostering an inclusive, healthy working environment where people are valued and recognised for their individual and shared achievements.
Quality improvement supporting teams to embed continuous improvement methodology as part of everything we do.
Education & Research partnering with academia to support education, learning, research and evidence based care.
Reporting Relationship Director of Finance Purpose of Post The Payroll Manager is responsible for ensuring accurate and timely payroll processing of a bi-weekly payroll and monthly payrolls, maintaining employee payroll records, calculating pay awards, supporting the Teams with various reporting, analysis and ongoing ad hoc tasks.
The role requires strong attention to detail, confidentiality, and a solid understanding of payroll and T&A systems functionality.
The role will involve utilising payroll and our time and attendance (T&A) systems, and to ensure compliance with company policies and legal requirements.
Eligibility Criteria Qualifications & Experience Minimum ten years experience in similar role Experience working in a high-volume payroll operations environment as a Payroll Manager or similar role Preferably experience with Megapay Payroll, Softworks or other payroll systems, HR Systems and T&A systems Strong knowledge of Irish payroll legislation, tax compliance requirements, Revenue reporting, pensions, welfare requirements and statutory leaves requirements Advanced skills in Microsoft Excel and the MS Office suite IPASS qualified required.
Accounting qualification Skills, Competencies and Knowledge Strong track record in managing / supporting Payroll & HR projects with effective upward communication to Senior Management Excellent attention to detail and accuracy in handling of payroll data and employee data Demonstrates a comprehensive knowledge of current payroll legislation Enthusiastic and ambitious with a strong work ethic and flexible work attitude Strong organisational and time management skills, with the ability to manage multiple tasks and meet deadlines Excellent communication skills with the ability to handle sensitive employee matters professionally Team player with ability to contribute both individually and as part of a small team.
Strong numerical and analytical skills.
Experience in the retail sector or other high-volume payroll processing industry.
Experience working with payroll service providers and managing relationships with external vendors.
Other requirements specific to the post Probationary period Permanent appointment is subject to a probationary period of 6 months, which if required may be extended.
Principal Duties & Responsibilities Payroll Processing: Managing Payroll Team and supporting team with their career development requirements Manage the end-to-end payroll process, including calculating and processing bi-weekly and monthly payrolls for all employees Process all payroll deductions, including pensions (VHSS & SPSPS & AVCS) Unions subscriptions, Maternity pay, Paternity Pay, Sick Pay, Parents Leave, Parental Leave, etc.
Maintain all staff records from set up of new hires, acceptance of new employees into payroll, and completing social welfare forms & mortgage forms related to payroll as required.
Validate, correct and input data received to agreed deadlines.
Handle routine, non-routine and complex colleague queries regarding payroll related issues.
This will include liaising with both internal and external agencies.
Submitting expense reports to Revenue.
Support the People Managers in the processing of their Teams payrolls to ensure payments, payslips and reports are produced accurately and on time Liaise with Finance to ensure timely and accurate payroll reconciliation.
Liaising with HR team on any staff / compliance issues as required.
Maintenance of filing system in organised manner for all payroll records.
Assist the Finance team with external auditors and tax advisors as required.
Effectively plan and manage own workload, managing, servicing and delivering company payrolls to agreed deadlines.
Develop and implement payroll policies and procedures to streamline processes and ensure best practices.
Collaborate with auditors during financial audits and provide support for payroll-related queries.
(Including SOPS) Working with the Finance team on budgeting and forecasting of payroll.
Supporting operational goals and objectives by anticipating needs, and resources required, managing risk and determining creative means to implement new & innovative technical & process solutions Developing and driving Group payroll strategy.
Leading the implementation of payroll solutions and integration with stakeholders (HR, Finance, 3rd party providers) Payroll and T&A Systems Management: Oversee the operation and maintenance of the payroll software and support the T&A systems management Ensure integration between our Payroll, T&A systems & Finance Systems are working smoothly and accurately.
Payroll modernisation and innovation and management of projects integration with the ERP and other HR tools.
Compliance & Reporting: Ensure full compliance with statutory regulations.
Manage Fortnightly, Monthly and Year-end procedures and submissions.
Provide accurate payroll reports for management, HR & Finance Teams, and external bodies (e.g.
Revenue, Company auditors, Dept.
of Social Protection and CSO).
Employee Support: Supporting Payroll Team and primary point of contact for payroll-related enquiries from employees and Managers Address discrepancies or issues raised by employees in a timely and professional manner.
Data Management: Maintain and update employee records in relation to pay, deductions, and attendance Ensure the confidentiality and security of payroll data.
Continuous Improvement: Continuously assess and recommend improvements in payroll systems and processes to enhance efficiency and accuracy This job specification is designed to provide a general overview of the role of Payroll Manager.
It may evolve as our organisation grows or if other tasks are identified as necessary.
Code of Practice Peamount will run this campaign in compliance with the Cod of Practice prepared by the Commission for Public Service Appointments (CPSA).The Code of Practice sets out how the core principles of probity, merit, equity and fairness might be applied on a principles basis.The Code also specifies the responsibilities placed on candidates, facilities for feedback to applicants on matters relating to their application when requested and outlines procedures in relation to requests for a review of the recruitment and selection process and review in relation to allegations of a breach of Code of Practice.
Codes of practice are published by the CPSA and are available on The reform programme outlined for the Health Service may impact on this role and as structures change the job description may be reviewed.
The job description is a guide to the general range of duties assigned to the post holder.It is intended to be neither definitive or restrictive and is subject to periodic review with the employee concerned.
Terms & Conditions of Employment Peamount Healthcare, Newcastle, Co. Dublin Tenure The Current Vacancy available is Permanent Full-time.
The post is pensionable.A panel may be created from which permanent and specified purpose vacancies of full or part time duration may be filled.The tenure of these posts will be indicated at expression of interest stage.
Appointment as an employee of Peamount Healthcare is governed by the Health Act 2004 and the Public Service Management (Recruitment and Appointment) Act 2004.
Remuneration Remuneration is in accordance with the salary scale approved by the Department of Health: Current salary scale with effect from 01st March 2025: Grade VI (€56,757 €69,341) Working Week Thirty-five hours each week exclusive of meal breaks but bearing in mind the nature of employment you will be required to work such hours as and at such times as maybe necessary for the carrying out of your duties fully and properly.
HSE Circular Matching Working Patterns to Service Needs (Extended Working Day/Week Arrangements); Framework for Implementation of Clause 30.4 of Towards 2016 applies.
Under the terms of this circular, all new entrants and staff appointed to promotional posts from Dec 16th 2008 will be required to work agreed roster / on call arrangements as advised by their line manager.
Contracted hours of work are liable to change between the hours of 8am-8pm over seven days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement (Implementation of Clause 30.4 of Towards 2016 Annual Leave 30 days Probation All employees will be subject to a probationary period as per the probation policy.
This policy applies to all employees irrespective of the type of contract under which they have been employed.
A period of six months probation will be served: On commencement of employment.
Fixed term to permanent contract.
Permanent employees commencing in promotional posts will also undertake a probationary period relating to their new post.
Pension Employees of Peamount Healthcare are required to be members of the Hospitals Superannuation Scheme.
Deductions at the appropriate rate will be made from your salary payment.
If you are being rehired after drawing down a public service pension your attention is drawn to Section 52 of the Public Services Pension (Single and Other Provisions) Act 2012.
The 2012 Act extends the principle of abatement to retired public servants in receipt of a public service pension who secure another public service appointment in any public service body.
Maternity Maternity leave is granted in accordance with the terms of the Maternity Protection Acts 1994 and 2001.
Sick Leave Peamount Healthcare operates a Sickness Absence Management policy in line with the new Public Service Sick Leave Scheme as introduced in 31st March 2014.
Pre-Employment Health Assessment Prior to commencing in this role a person will be required to complete a form declaring their health status which is reviewed by the hospitals Occupational Health Service and if required undergo a medical assessment with this department.
Any person employed by Peamount Healthcare must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.
Validation of Qualifications & Experience Any credit given to a candidate at interview, in respect of claims to qualifications, training and experience is provisional and is subject to verification.
The recommendation of the interview board is liable to revision if the claimed qualification, training or experience is not proven.
References Peamount Healthcare will seek up to two written references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated.
The Organisation also reserves the right to determine the merit, appropriateness and relevance of such references and referees.
Garda Vetting Peamount Healthcare will carry out Garda vetting on all new employees.
An employee will not take up employment with the Organisation until the Garda Vetting process has been completed and the Organisation is satisfied that such an appointment does not pose a risk to clients, service users and employees.
Health & Safety These duties must be performed in accordance with the Organisation health and safety policy.
In carrying out these duties the employee must ensure that effective safety procedures are in place to comply with the Health, Safety and Welfare at Work Act.
Staff must carry out their duties in a safe and responsible manner in line with the Organisation Policy as set out in the appropriate departments safety statement, which must be read and understood.
Quality, Risk & Safety Responsibilities It is the responsibility of all staff to: Participate and cooperate with legislative and regulatory requirements with regard to Quality, Risk and Safety.
Participate and cooperate with external agencies on safety initiatives as required.
Participate and cooperate with internal and external evaluations of Organisation structures, services and processes as required, including but not limited to: National Standards for Safer Better Healthcare.
National Standards for the Prevention and Control of Healthcare Associated Infections.
HSE Standards and Recommended Practices for Healthcare Records Management Safety audits and other audits specified by the HSE or other regulatory authorities.
To initiate, support and implement quality improvement initiatives in their area which are in keeping with the hospitals continuous quality improvement programme.
It is the responsibility of all managers to ensure compliance with regulatory requirements for Quality, Safety and Risk within their area/department Specific Responsibility for Best Practice in Hygiene Hygiene in healthcare is defined as the practice that serves to keep people and the environment clean and prevent infection.
It involves preserving ones health, preventing the spread of disease and recognizing, evaluating and controlling health hazards.
It is the responsibility of all staff to ensure compliance with Organisation hygiene standards, guidelines and practices.
Department heads/ managers have overall responsibility for best practice in hygiene in their area.
It is mandatory to complete hand hygiene training every 2-years and sharps awareness workshops yearly.
Mandatory Training It is employees responsibility to ensure that all mandatory training is up to date and completed.This includes online education which should be completed on HSEland.
Skills: Payroll Experienced Accounting Qualification