Administrative Support Specialist

7 days ago

Dublin, Dublin City, Ireland Embecta Full time

embecta is a global diabetes care company that is leveraging its 100-year legacy in insulin delivery to empower people with diabetes to live their best life through innovative solutions, partnerships and the passion of more than 2,000 employees around the globe.
Why join us?
A career at embecta means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work.
Here our employees can fulfill their life's purpose through the work that they do every day.
You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture.
Our Total Rewards program - which includes competitive pay, benefits, continuous learning, recognition, career growth and life balance components - is designed to support the varying needs of our diverse and global employees.
Are you an organised, detail-driven professional with a passion for supporting a fast-paced team?
We are seeking an Administrative Support Specialist to join our busy and vibrant HR team.
This is an exciting opportunity for someone who thrives on variety, enjoys collaborating with others, and wants to make a meaningful impact on our organisation's success.
Responsibilities: As an Administrative Support Specialist, you will play a pivotal role in ensuring our HR team's operations run smoothly and efficiently.
Your key responsibilities will include: Administrative & Financial Coordination: Oversee purchase orders, invoicing, and payroll amendments to ensure smooth financial processes.
Team Collaboration: Work closely with cross-functional teams to align administrative support with business priorities.
Communication & Meeting Coordination: Act as the primary point of contact for internal and external communications; coordinate events, prepare agendas, take minutes, and manage team scheduling.
Office Operations: Manage office supplies, organise, and maintain records, run reports (and manipulate data as required using excel) Recruitment & Training Support: Coordinate recruitment tasks, from scheduling interviews to planning for induction and training.
Metrics & Reporting: Track key people metrics whilst ensuring data accuracy and integrity and update internal databases and maintain records as appropriate.
Stakeholder Liaison: Serve as the central point of contact for internal and external stakeholders, fostering clear communication across teams.
Engagement Activities: Play an active role in supporting employee engagement initiatives, helping to create a positive workplace culture.
Development Projects: Collaborate on special HR projects, gaining exposure to new areas of expertise and building your skillset.
Experience & Education A minimum of 3+ years' experience in a busy office support position.
Process Improvement: A demonstrated ability to evaluate processes, identify gaps, and propose innovative solutions.
Tech-Savvy Expertise: Advanced MS Office skills, particularly in Excel, for data manipulation and reporting.
Collaborative Approach: A focus on fostering positive employee relations and contributing to team success.
Proactive Mindset: A track record of streamlining administrative processes to enhance team efficiency.
Professional, friendly demeanor with a focus on customer service What's in It for You?
We believe in recognising and nurturing talent, so as a member of our team, you'll enjoy: Professional Growth: Opportunities to develop your skills through specialised training, exposure to HR projects, and cross-departmental collaboration.
Engagement Initiatives: Be part of planning and supporting activities that foster a thriving workplace culture.
Dynamic Environment: Work with a supportive, high-performing team in a role where your contributions truly matter.
Flexibility: Access to flexible working times and a workplace that values employee well-being.
Why Join Us?
Our team is passionate about creating a positive and productive environment where everyone can thrive.
If you're ready to take on a rewarding challenge in a collaborative setting, we'd love to hear from you
embecta is an Equal Opportunity/Affirmative Action Employer.
We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

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