Head Of Finance And Administration

Beats Medical are the world's leaders in digital assessments, therapies and biomarkers for Central Nervous System Conditions and Rare Disease.
As a growing Irish company, Beats Medical has already made an impact globally, partnering with top pharmaceutical companies, patient advocacy groups and Payers to change the lives of people impacted by these complex conditions in over 30 countries.
Founded in 2012 by Dr. Ciara Clancy, Beats Medical leverages cutting-edge technology and a unique mix of cross-sectoral experience to transform how CNS Conditions and Rare Diseases are managed and understood, unlocking the breakthrough treatments and therapies of the future.
Overview
We are seeking a strategic finance leader and operational driver to join our executive team.
This role goes far beyond traditional finance – you'll be our Dublin office leader, driving operational excellence, and partnering with the CEO to scale our global impact.
As Head of Finance & Administration, you'll combine financial expertise with hands-on leadership to build systems, lead people, and ensure flawless delivery to our pharma and biotech clients worldwide.
This is an opportunity to be a founding leader in our next growth phase, ensuring that Beats Medical is well-positioned to scale, deliver outstanding projects for our global clients, and prepare for future growth capital opportunities.
Responsibilities
Leadership & Strategic Partnership
Partner with the CEO as a key member of the executive team
Lead and inspire our Dublin office, fostering a high-performance, collaborative culture
Drive strategic decision-making through financial insights and operational expertise
Present confidently to board, investors, and key stakeholders
Administration & Office Management
Oversee all administrative functions including office operations, facilities management, and vendor relationships
Manage IT systems, procurement processes, and contract administration
Ensure compliance with regulatory requirements, company policies, and governance frameworks
Coordinate legal and regulatory matters with external advisors
Streamline administrative processes to support business growth and efficiency
Finance Leadership & Control
Establish and lead a robust financial control environment
Deliver finance operations (payroll, AR/AP, cash flow, management accounts)
Deliver timely and insightful reporting for leadership, board, and investors
Manage relationships with auditors and advisors
Strategic Finance & Fundraising
Develop financial models and forecasts to support growth and investment
Partner with CEO/board on growth and fundraising activities (research grants, investor materials, data rooms and reporting)
Provide clear, actionable insights to guide strategic decision-making
Operations & Project Delivery
Drive operational excellence across client projects, ensuring delivery on time and to the highest standard
Implement scalable processes, systems, and reporting frameworks
Resolve operational challenges that affect growth or client satisfaction
People & Administration
Lead the Dublin office, building a collaborative and high-performance culture
Oversee HR operations including payroll, benefits administration, and employee lifecycle management
Contribute to people strategy, including recruitment, onboarding, and development programs
Manage employee relations, performance management processes, and policy implementation
Foster cross-functional collaboration across product, research, and commercial teams
Skills and Qualifications
Fully qualified accountant (ACA, ACCA, CIMA), ideally with Big 4 training
3–5+ years PQE in a senior finance role (startup, scale-up, or high-growth company)
Proven ability to manage finance end-to-end
Proven track record of leading teams and driving organizational change
Experience scaling operations in a fast-growth environment
Experience managing administrative functions and office operations
Knowledge of HR processes, employment law, and compliance requirements
Strong operational and project management experience
Excellent communication and board-level presentation skills
Strong executive presence with entrepreneurial mindset
Fundraising, grants or investor relations experience
People management or office leadership exposure
SaaS, digital health, or pharma/biotech background
Experience with modern finance systems and SaaS KPIs
Background in office management or facilities coordination
What We Offer
Executive leadership role with significant autonomy and decision-making authority
Direct partnership with CEO in shaping company strategy and growth
Opportunity to build and lead a world-class digital health companies finance and administration function
Opportunity to build and optimize all administrative and operational systems from the ground up
Close collaboration with the CEO and leadership team
Opportunities for growth as the company scales globally
Platform to drive meaningful impact in CNS conditions and rare diseases globally
A mission-driven culture transforming lives through technology
This is more than a finance role, it's a chance to be a leader in our next growth phase.
If you're ready to combine financial expertise with operational leadership to drive real impact in healthcare, we'd love to hear from you.
Details
Seniority level: Executive
Employment type: Full-time
Job function: Finance and Sales
Industries: Medical Device
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