Head of Finance And Administration

Head of Finance

Location: Dublin (Hybrid)

Reports to: CEO

About Beats Medical

Beats Medical are the world's leaders in digital assessments, therapies and biomarkers for Central Nervous System Conditions and Rare Disease. As a growing Irish company, Beats Medical has already made an impact globally, partnering with top pharmaceutical companies, patient advocacy groups and Payers to change the lives of people impacted by these complex conditions in over 30 countries.

Founded in 2012 by Dr. Ciara Clancy, Beats Medical leverages cutting-edge technology and a unique mix of cross-sectoral experience to transform how CNS Conditions and Rare Diseases are managed and understood, unlocking the breakthrough treatments and therapies of the future.

Position Overview

We are seeking a strategic finance leader and operational driver to join our executive team. This role goes far beyond traditional finance – you'll be our Dublin office leader, driving operational excellence, and partnering with the CEO to scale our global impact.

As Head of Finance & Administration, you'll combine financial expertise with hands-on leadership to build systems, lead people, and ensure flawless delivery to our pharma and biotech clients worldwide. This is an opportunity to be a founding leader in our next growth phase, ensuring that Beats Medical is well-positioned to scale, deliver outstanding projects for our global clients, and prepare for future growth capital opportunities.

KKey Responsibilities

Leadership & Strategic Partnership

• Partner with the CEO as a key member of the executive team
• Lead and inspire our Dublin office, fostering a high-performance, collaborative culture
• Drive strategic decision-making through financial insights and operational expertise
• Present confidently to board, investors, and key stakeholders

Administration & Office Management

• Oversee all administrative functions including office operations, facilities management, and vendor relationships
• Manage IT systems, procurement processes, and contract administration
• Ensure compliance with regulatory requirements, company policies, and governance frameworks
• Coordinate legal and regulatory matters with external advisors
• Streamline administrative processes to support business growth and efficiency

Finance Leadership & Control

• Establish and lead a robust financial control environment
• Deliver finance operations (payroll, AR/AP, cash flow, management accounts)
• Deliver timely and insightful reporting for leadership, board, and investors
• Manage relationships with auditors and advisors

Strategic Finance & Fundraising

• Develop financial models and forecasts to support growth and investment
• Partner with CEO/board on growth and fundraising activities (research grants, investor materials, data rooms and reporting)
• Provide clear, actionable insights to guide strategic decision-making

Operations & Project Delivery

• Drive operational excellence across client projects, ensuring delivery on time and to the highest standard
• Implement scalable processes, systems, and reporting frameworks
• Resolve operational challenges that affect growth or client satisfaction

People & Administration

• Lead the Dublin office, building a collaborative and high-performance culture
• Oversee HR operations including payroll, benefits administration, and employee lifecycle management
• Contribute to people strategy, including recruitment, onboarding, and development programs
• Manage employee relations, performance management processes, and policy implementation
• Foster cross-functional collaboration across product, research, and commercial teams

Skills and Qualifications

Essential

• Fully qualified accountant (ACA, ACCA, CIMA), ideally with Big 4 training
• 3–5+ years PQE in a senior finance role (startup, scale-up, or high-growth company)
• Proven ability to manage finance end-to-end
• Proven track record of leading teams and driving organizational change
• Experience scaling operations in a fast-growth environment
• Experience managing administrative functions and office operations
• Knowledge of HR processes, employment law, and compliance requirements
• Strong operational and project management experience
• Excellent communication and board-level presentation skills
• Strong executive presence with entrepreneurial mindset

Desirable

• Fundraising, grants or investor relations experience
• People management or office leadership exposure
• SaaS, digital health, or pharma/biotech background
• Experience with modern finance systems and SaaS KPIs
• Background in office management or facilities coordination

What We Offer

• Executive leadership role with significant autonomy and decision-making authority
• Direct partnership with CEO in shaping company strategy and growth
• Opportunity to build and lead a world-class digital health companies finance and administration function
• Opportunity to build and optimize all administrative and operational systems from the ground up
• Close collaboration with the CEO and leadership team
• Opportunities for growth as the company scales globally
• Platform to drive meaningful impact in CNS conditions and rare diseases globally
• A mission-driven culture transforming lives through technology

This is more than a finance role, it's a chance to be a leader in our next growth phase. If you're ready to combine financial expertise with operational leadership to drive real impact in healthcare, we'd love to hear from you.