Administrator

5 days ago

Galway City, Ireland Unijobs Full time

Unijobs on behalf of our Public Sector Client is currently recruiting for a Grade III Clerical Officer role in Galway.
The position is to be filled ASAP with any interested candidates to be available to commence work immediately.
The working week will consist of 35 hours Monday - Friday.
The hourly rate of pay is €16:50 - €17 per hour.
The role is initially 3 months in duration.
Purpose of the Post To provide comprehensive administrative, clerical and secretarial support.
Principal Duties and Responsibilities: Preparation, checking & processing of data Clerical assistance Correspondence management Preparation of reports often to tight deadlines Supporting research projects Create and update records and databases Submit timely reports and prepare presentations/proposals as assigned Assist colleagues as requested Typing of letters and documents Take minutes at meetings and prepare for timely circulation following meeting.
Managing the diary, email account of area of responsibility.
Prioritising issues and events as they arise and acting as first point of contact.
Ensure deadlines are met, and service levels maintained.
Organise and attend meetings as required.
Support the preparation and issuing of office documentation (correspondence, reports, etc.) to the highest possible standard to ensure quality and accuracy.
Ensure that archives and records are accurate and readily available.
Maintain confidentiality of documentation, records, etc.
Maximise the use of technology in ensuring work is completed to a high standard.
Liaising with staff and the public as appropriate to respond to queries and for the completion of assigned tasks.
Undertaking of other such duties and responsibilities as may be assigned from time to time.
Provide excellent customer service Skills, Competencies and/or Knowledge: Each candidate and every person holding the office must have; Previous experience working in a busy office environment (6 months +) Previous experience working as a PA Ability to work as a member of a team and make positive contributions to that team Have an organised and methodical approach to work Ability to work in a customer focussed environment Excellent written and verbal communication skills Excellent typing skills (50 WPM minimum) Able to maintain confidentiality Excellent Computer skills including Word, Excel, PowerPoint, e-mail etc.
Plan and organise work effectively.
Address priority issues and ensure the operation runs efficiently and effectively.
Flexible approach to work Willing to learn new skills Excellent teamwork and interpersonal skills.
Proven ability to organise work with an organized manner.
Unijobs is an equal opportunities employer Skills: Honest Hardworking dependable Benefits: Annual Leave

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