Administrative Coordinator

2 days ago

Galway, Galway, Ireland beBeeAdministrative Full time €35,000 - €45,000

Administrative Coordinator

This role requires a key individual to facilitate the day-to-day operations of our facility. The successful candidate will report directly to the HR Business Partner and provide high-level administrative support.

  • Manage employee time and attendance records using an automated system to ensure accuracy and compliance with company policies.
  • Organize and coordinate onboarding processes for new employees, including training and induction activities.
  • Foster partnerships with educational institutions, providing opportunities for students through internships, work experience, and scholarships.
  • Verify candidate information by conducting reference checks during the recruitment process.

Office Administration

  • Provide administrative support for daily office tasks, including printing, scanning, mail handling, ordering office supplies, and managing company phones.
  • Coordinate meetings, bookings, and internal/external event arrangements.
  • Efficiently handle incoming calls, messages, and correspondence.
  • Welcome visitors, vendors, and clients in a professional manner.
  • Arrange travel accommodations, flights, and meetings as necessary.
  • Maintain cleanliness and stock levels of coffee dock, canteen, meeting rooms, and office areas.
  • Source external providers for workplace services and supplies.
  • Keep site notice boards up-to-date and relevant.
  • Distribute weekly updates to employees to keep them informed and engaged.
  • Support organizational projects and events as required.
  • Schedule and oversee first aid kit checks and supplies.
  • Order and distribute personal protective equipment (PPE) and scrubs as needed.
  • Arrange eye tests and glasses vouchers when required.
  • Assist with learning and development activities.
  • Perform other clerical tasks as necessary.

Qualifications, Education & Experience

Candidates should possess the following qualifications:

  • A bachelor's degree in business or administration is highly desirable.
  • 2-3 years of experience in a similar administrative role.
  • Basic knowledge of employment law is beneficial.
  • Strong written and verbal communication skills in English.
  • Excellent attention to detail, problem-solving, and multitasking abilities.
  • Good customer service skills.
  • Proficiency in Microsoft Office applications.
  • Ability to work independently and as part of a team.
  • Discretion when handling sensitive information.
  • Capacity to manage multiple priorities in a fast-paced environment.
  • Own transportation and a full driving license are essential.
  • Methodical approach to work.

Physical Demands

The role may require occasional work in a cleanroom environment, necessitating the use of PPE such as gloves, masks, hairnets, gowns, and shoe covers. Only non-smokers are permitted to work in the cleanroom due to contamination risks from smoke particles.

Equal Opportunity Employer

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