Finance Assistant

CoAction West Cork provides quality services to support children and adults with an intellectual disability, and children with autism.This is achieved by helping each service user reach their full potential, working in partnership with their families and carers, within the community.
Finance Assistant Grade IV
Permanent Contract, 35 hpw
Monday to Friday 9.00 am to 4.30 pm
For full position details and job description or for details on submitting an application please visit our website

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Closing date for receipt of applications:
Friday 15th August 2025
Reporting To:
Finance Manager
Base
:Bantry/Dunmanway
Purpose of the post:
The Finance Assistant will be responsible for a variety of transactional tasks within the Finance Department including accounts payable, payroll, processing of travel expenses and other finance related tasks.
The successful candidate will also be required to work on a variety of IT systems for the smooth running of the department.
Duties and Responsibilities:
Completion of accurate calculations and posting of invoices
Posting of receipts in line with procedures
Maintenance of the Creditors Ledger
Responsible for coding and posting of supplier invoices
Completion of monthly statement reconciliations
Preparing monthly payment runs for approval
Dealing with supplier queries and escalation of same if required
Accountable for banking duties and transactions
Responsible for posting of transactions
Completion of monthly reconciliations
Completion of payment runs
Accountable for overseeing debit card activity
Reconciliation of Soldo/petty cash returns
Budget
Assisting the Finance Manager and various department heads with annual budget preparation
Support the Finance Manager with monitoring and reporting on variances against budget
Management Accounts
Posting of month end journals
Accruals and prepayments
Prepare Management Accounts for sign off by Finance Manager
Maintain Fixed Asset register
Assist with the preparation of finance reports for board packs
Year End Audit process with Auditors
Payroll
Assist with processing of monthly payroll
Ensuring the accurate and timely end to end processing of monthly payroll
Administering third party deductions, i.e.
Pension, VHI, Social Welfare, LPT
Completing control checks prior to transmitting the final monthly payment
Deal with all payroll and benefit related queries in a timely manner
Admin
Responsible for dealing with all associated administration duties including but not limited to answering phones and emails in relation to a variety of queries
Assist with procurement on facilities
Assisting relevant parties with grant applications
Completion of all ad hoc duties as assigned from time to time to support the efficient functioning of the department
Support both IT and HR with related tasks
Experience and Qualifications:
Relevant third level finance qualification (e.g.
Certificate, Diploma, Accounting Technician/recognised payroll qualification or equivalent is desirable)
Candidates should possess minimum 5 years' experience of financial accounts, financial administration and a knowledge of payroll
Strong analytical skills, ability to plan, organise and implement tasks
Highly organised individual
Possess excellent IT skills
Exceptional communication skills
Possess accuracy and excellent attention to detail
Ability to work within a small team as well as under own initiative to strict deadlines
Strong work ethic and flexibility
Remuneration:
The remuneration for this post will be based on the CoAction 2024 salary scale for a Grade IV Finance Assistant and will be €32,270 to €49,299 per annum depending on experience
This pay scale is subject to increases in 2025 in accordance with the recent WRC agreement towards enhanced pay adjustments in Section 39 organisations
This job description indicates the main functions and responsibilities of the post and is subject to review and amendment in light of changing circumstances and may include other duties and responsibilities as may be determined from time to time by the Director of Services/CEO or designated Line Manager.
You will be given as much notice of such changes as possible.
It is CoAction's policy to review job descriptions on a regular basis.
CoAction West Cork is an equal opportunity employer
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