Accounts Payable Associate

4 months ago

Galway, Ireland Wayfair Full time

Based in Galway, IE

Hybrid: 4 days onsite, one day WFH

Wayfair’s EU Financial Operations team is seeking an Accounts Payable Associate based in our Financial Shared Services team in Galway. We are looking for the right individual to support the European Accounts Payable team. The ideal candidate will bring strong organizational and planning skills, highly motivated, detail oriented, collaborative, self-motivated, customer oriented mindset, a high sense of urgency and problem solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable
Wayfair’s EU Financial Operations team supports and manages the day-to-day activities for many teams across the organization. These activities include Invoice processing, supplier & vendor statement reconciliation and payment, cash collections, expense payments, employee salary payments, supplier credit card list goes on This team serves as a Finance service centre for all employees, Suppliers, Vendors, Category Management, Offshore teams, legal, HR. This is a unique opportunity for someone with excellent organizational skills to take their career to the next level.

Key Responsibilities Include but are not limited to:
● Ensure all invoices are processed in line with internal controls No PO No Pay.
● Suppliers are paid within agreed Payment Terms
● Investigate and resolve AP Finance related issues in a timely manner
● Support continuous improvement initiatives
● Partner & collaborate with all stakeholders impacted by the services & support the P2P
end to end process
● Perform internal audits on processes to ensure compliance with internal controls
● Complete various analysis & reconciliations in line with functional requirements
● Point of contact for escalations for suppliers and internal Wayfair business partners
● Ensuring all queries to the department ticket systems/mailboxes are dealt with in a timely
manner
● Ensure all processes are documented and assist in the development of the function
● Ensure month end tasks are completed within the set deadlines in place.
● Ensuring quality and completeness of supplier and Purchase Order data across
company systems
● Review and validate Supplier Setup requests
● Perform validation checks on Purchase Orders
● Enter and Upload Invoices into the system
● Drive standardization and perform master data management
● Following up on missing documentation in a timely manner and proactive manner
● Work with auditors as required to share sample documents as requested
● Proactively liaise with Wayfairs 3rd party providers Offshore team.
● Ensure that they are processing invoices and dealing with queries in a timely manner.
● Set KPIs and review periodically processes and ensure high quality standards are set.

● Partner & collaborate to seek areas or process of improvement.
● Act as a mentor to interns.
● Ad hoc responsibilities:
● Involvement in any project related to Purchase to Pay processes or systems as required.

Skills & Experience:
● Bachelor’s Degree/Finance qualification desirable
● At least 2 years of experience working in a busy Accounts Payable environment
● Flexible and able to handle ad hoc issues that may arise.
● Strong organization and planning skills
● Problem identification and resolutions skills
● Meticulous attention to detail and strong planning and forward-thinking capabilities
● Demonstrated ability to anticipate needs and situations before they are fully developed.
● Proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides,
meet)
● Excellent written, verbal, and presentation skills
● Extremely high level of discretion pertaining to confidential information
● Overseeing routine department activities to ensure they are completed accurately and
on time.
● Motivation to develop and maintain internal and external relationships
● Setting and facilitating the achievement of department objectives.

About Wayfair Inc.

Wayfair is one of the world’s largest online destinations for the home. Whether you work in our global headquarters in Boston or Berlin, or in our warehouses or offices throughout the world, we’re reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you’re looking for rapid growth, constant learning, and dynamic challenges, then you’ll find that amazing career opportunities are knocking.

No matter who you are, Wayfair is a place you can call home. We’re a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair – and world – for all. Every voice, every perspective matters. That’s why we’re proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic.

Your personal data is processed in accordance with our Candidate Privacy Notice (/careers/privacy). If you have any questions or wish to exercise your rights under applicable privacy and data protection laws, please contact us at 

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