Legal PA

6 months ago

Dublin, Ireland Addleshaw Goddard Full time

PURPOSE OF THE ROLE

● To support the continued growth of the Dublin office, we are looking for a Legal PA, to provide high quality, proactive and experienced support in the Disputes team.
● This role will be supporting the Head of Disputes, Ireland and a team of disputes law partners and fee earners.

THE TEAM 

● Our Commercial Disputes practice has a long-standing and well-established reputation for handling a variety of high-value, high-profile local, national and international disputes. We deal with mainstream commercial disputes – whether in litigation, arbitration or mediation.
● The team has a broad commercial litigation background, with highly specialised experts who deal with the full scope of commercial disputes.
● Our lawyers are recognised across leading legal publications including Chambers and Legal 500.
● We have a strong culture of support and collaboration and, as a member of the team, you will be encouraged to contribute to business and practice development activities.

WHAT TO EXPECT IN THIS ROLE

● Provide PA support to the head of department and admin support to the Disputes team in Dublin.
● Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital.
● Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required.
● Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols.
● Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files.
● Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate.
● Identifying and recommending cost efficient options for complex travel arrangements.
● Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource.
● Support the head of Disputes in initiatives to drive the Disputes Group forward such as precedents and other intranet resources.
● Prepare court pleadings, document management, prepare letters of advices.
● Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots.
● Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required.
● Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way. 
● Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts.
● Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role.
● Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance.
● Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires.

YOUR AREAS OF KNOWLEDGE AND EXPERTISE 

● 3 – 5 years' Legal PA experience (or equivalent) gained within a comparable environment and at an appropriate level. Experience in Litigation is beneficial.
● Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation.
● Be a confident stakeholder manager, with evidenced experience of engaging with internal and external stakeholders of all levels.
● Adopt a consultative and thorough approach to tasks.
● Maintain efficient diary and task management across a range tasks, ensuring the accuracy and levels of service expected within a high performing team.
● Have enthusiasm, resilience and ambition to find solutions to problems.
● Remain calm and optimistic in time sensitive situations or under pressure.
● Willingness to work flexibly to meet client needs. 
● High degree of competence in the use of Microsoft Office suite.

OUR FIRM

Addleshaw Goddard is a place where you are valued, encouraged, and challenged to fulfil your potential in a supportive and collegiate environment. Our culture of improvement, growth and collaboration delivers results, drives innovation, and rewards ambition. 
We not only provide technical excellence and experience but, crucially, demonstrate real insight into our clients and what really matters to them and as such we are natural choice for FTSE100 clients and their equivalents in other markets.
Our success has been built by people from the widest range of backgrounds, locations, and perspectives. We have a number of employee networks that provide space to discuss the differences that make us who we are and celebrate this at AG.

OUR APPROACH: IMAGINE THE BEST YOU CAN BE

Everything we've accomplished can be traced back to our people and the way we work. Our reputation is something we are proud of, and constantly invest in. 

Here, you'll do high calibre work, with high-character colleagues who care for one another and our clients. 
Are you up for the challenge?

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