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Payroll & Benefits Specialist

1 month ago

Dublin, Ireland West Pharmaceutical Services Full time

Job Summary

:
Reporting to the Payroll & Benefits Senior Specialist, the Payroll and Benefits Specialist supports all aspects of the pay and benefits for all employees in Ireland. Responsible for supporting the monthly payroll and for administering all benefits, applications and queries associated with pension, medical insurance, and bonus payments.

Essential Duties and Responsibilities:

Support processing the monthly payroll payments on time ensuring SAP and ADP have been updated with all relevant changes and updates. Update SAP with all relevant data – provided by HR team and company’s benefit providers.  Ensure all new starters, leavers and promotions are processed accurately and timely.  Responsible for timely and professional resolution of any employee payroll related queries. Check all changes to tax details as notified by ADP from revenue are applied to relevant employee Support the checking of ADP Trial reports to ensure all changes and updates have been captured and processed correctly. Support the checking of ADP Final reports to ensure final payslips are correct and no errors have been generated between processing of the Trial reports and Final reports. Address any queries or errors identified on either the trial reports or final reports with ADP to ensure they are resolved before the payroll is closed for final payment run. Be the main point of contact with ADP for time and payroll related queries. Raise tickets with ADP and follow through for timely resolution. Complete public holiday payment checks in advance of payroll.  Assist with the preparation of the annual payroll schedule and timeline with ADP. Review year-end payroll reports and reconcile with ADP reports. Complete social welfare, bank forms, letters confirming service & any other payroll related letters.  Provide maternity letters to employees confirming dates of leave and return.  Support initiatives to increase employee understanding of payroll (for example BIK, pension implications etc).  Support induction of new employees in relation to payroll and benefits; pension, overtime, employee stock purchase plan, healthcare, savings scheme, bike to work, tax saver schemes etc.  Participate in internal audits as required. Identify improvements and support any compensation changes initiatives where required. Support improvement projects associated with ADP.  Act in accordance with the company’s Guiding Principles and adherence to the corporate Code of Conduct. Compliance to all site Environmental, Health and Safety requirements, training and regulations.  Compliance to all local site company policies, procedures, and corporate policies. Perform additional duties at the request of the Senior Payroll & Benefits Specialist/HR Manager.

Basic Qualifications: 

Must have 5+ years’ experience in a finance or HR department and in processing complex payroll’s Must be a qualified payroll technician

Preferred Knowledge, Skills and Abilities:

Must have experience with computerised accounting systems and have a good knowledge of computer software MS office, Word, Excel. Must be able to organise and prioritise tasks for self Must be detail oriented and have strong organisational skills Ideally have experience of ADP & SAP systems for payroll management and processing. Experience in dealing with and manging employee queries in an efficient and professional manner Previous experience of working in a high-volume regulated manufacturing environment advantageous. Be a team player as a key member of the HR Team. Sets high standards of performance for self and others and assumes responsibility and accountability for successfully completing assignments and tasks. Excellent interpersonal skills with the ability to work effectively with staff at all levels of the organisation

Travel Requirements:

10%: Up to 26 business days per year

Physical Requirements

Sedentary - exerting up to 10lbs/4kgs of force occasionally, and/or negligible amount of force frequently or constantly to life, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met

Delegation of Duties: 
When absent from the site duties and responsibilities will be delegated to the following designates:

Payroll & Benefits Senior Specialist Dublin to run payroll HR Generalist Dublin for Dublin payroll queries and reports

West embraces diversity and equality of opportunity. We foster an environment where all individuals are safe, treated fairly, valued and respected. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, disability status or other applicable legally protected characteristics. Where permitted by law, employment with West Pharmaceutical Services, Inc. or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of post-offer background screening and/or drug screening.

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