Purchasing & Data Admin

3 weeks ago


Dublin, Ireland Johnson Controls Full time

Who we are

At Silent Aire, a Johnson Controls company, we excel in designing, engineering, and manufacturing mission critical custom air handlers and modular data centres for hyperscale cloud and colocation providers. Our data centre solutions prioritise quality, scalability, and speed-to-market, ensuring rapid deployment of critical infrastructure in flexible configurations. With 13 manufacturing facilities and 3000 employees globally, our innovative offerings have earned the trust of leading hyperscale cloud providers and data centre operators.

Currently, we are seeking a dedicated Purchasing Administrator to join our team in Dublin 12.

What you will do

The Purchasing Administrator will be responsible for providing administrative support to the department, assisting with documentation, record-keeping, coordination of purchasing-related activities, and ensuring compliance with purchasing management systems The ideal candidate will have a keen eye for detail, excellent organizational skills, and background in purchasing preferably in manufacturing environment.  

This 100% on-site role is to work closely with:

  • The SAE Purchasing Manager and the Internal procurement Team/department

  • Purchasing and Quality Team to support NCR process and closure of NCRs

  • Warehouse team to ensure goods are received and the appropriate action is taken.

  • AP to ensure invoices are resolved and the necessary payments have been made.

How you will do it

  • This role requires somebody who has proven experience in process control within an ERP system – ideally SAGE, SAP.

  • Perform administrative tasks in a timely manner with attention to detail being critical.

  • Partner closely with people you support as well as other departments to align requirements with individual and organizational priorities and communicate information.

  • Track work and ensure efficient workflow.

  • Task management of ad hoc requests (assistance with POs, resolving urgent issues, helping a buyer)

  • Development of POs and Receipts in the ERP system (SAGE).

  • Submitting of Enquiries to Vendors

  • Final receipting & invoicing support to finance and stores.

  • Chase Open POs and ensure timely delivery of items to the appropriate end user(s).

  • Update Data within the ERP system (SAGE).

  • Support Part number creation within the ERP system (SAGE) and keep records of cost, supplier and part number outside of SAGE.

  • Update the BOM with the necessary Sage #, HS Codes and PO details.

  • Providing support in the management of the Silent-Aire Europe Sage System

  • Attend meetings with the team to ensure efficient running of the department.

What we look for

  • Proven experience in demand planning, inventory management, and process control within an ERP system

  • Strong working knowledge of ERP Systems

  • Excellent written and verbal communication skills and strong stakeholder management

  • Highly organized with excellent attention to detail

  • Action oriented self-starter who is driven to achieve results

  • Flexible and adaptable team player

  • Ability to work with multiple deadlines

  • Proficient in Microsoft Office suite, specifically Word and Excel, required.

  • Strong organizational skills and attention to detail. Excellent communication and interpersonal skills, with the ability to work effectively with cross-functional teams.

  • Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.

LI-Onsite

#GOSIA



  • Dublin, Ireland Johnson Controls Full time

    Who we are At Silent Aire, a Johnson Controls company, we excel in designing, engineering, and manufacturing mission critical custom air handlers and modular data centres for hyperscale cloud and colocation providers. Our data centre solutions prioritise quality, scalability, and speed-to-market, ensuring rapid deployment of critical infrastructure in...


  • Dublin, Ireland Beshoffs Restaurant Full time

    Beshoffs the Market have an interesting opportunity for an experienced Accounts/ Administrative Assistant to join our team. This role will particularly suit a very organized and structured individual with excellent communication skills, good computer literacy and previous experience in accounts role. As Accounts/ Administrative Assistant, you will be provide...


  • Dublin, Ireland Tate Full time

    At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc, Tate has been recognised worldwide as an industry leader in the development and manufacture of data centre infrastructure solutions and commercial office raised access floors for over 60 years. With revenues of over $500m and growing,...

  • Purchasing Manager

    7 months ago


    Dublin, Ireland Marriott International Full time

    JOB SUMMARY Responsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Formulates an approved vendors list encompassing all categories. CANDIDATE PROFILE  Education and Experience  4-year bachelor's degree in Finance and Accounting or related major. or a minimum of 2 years’...

  • Salesforce Admin

    4 weeks ago


    Dublin, Ireland Adecco Full time

    Salesforce Admin /Ops Contract Dublin 12 Months. My client a leading global firm is in urgent need of a talented and experienced Salesforce Admin /Ops Engineer to join them on a contract basis for 12 months.The purpose of this person is to be the production readiness steward for my clients products. As a Business Operations SRE, You are responsible for...


  • Dublin, Ireland Lidl Full time

    Summary From our Head Office to the shop floor and everywhere in between our primary goal is to create and deliver a fantastic customer journey for everyone who shops at Lidl. With over 7,000 colleagues across our stores, warehouses and offices in Ireland and Northern Ireland we are a big and ambitious team. We know our people are our greatest asset...

  • GT- Finance

    7 months ago


    Dublin 2, Ireland ESB Full time

    Position Description Within the ESB Group, ESB Trading is a leading Irish wholesale energy trading business, active in both the Irish and GB energy markets as well as European commodities markets delivering delivers essential asset optimisation services, risk management and wholesale market access solutions. We are currently seeking to recruit an...


  • Dublin, Ireland FRS Recruitment Full time

    My client, a leading multinational manufacturing company based in West Dublin, is in need of a Procurement Manager to join their team. This is a busy role, where attention to detail is key. There is a high level of administration duties, including email correspondence liaising with various suppliers and vendors. Working alongside our team to deliver a...


  • Dublin, Ireland US012 Marsh & McLennan Agency LLC Full time

    Description: Our not-so-secret sauce. Award-winning, inclusive, Top Workplace culture doesn’t happen overnight. It’s a result of hard work by extraordinary people. More than 11,000 of the industry’s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how...


  • Dublin, Ireland 6842 DB Service Centre Limited Full time

    Description : Job Title Data Governance Analyst Location Dublin Corporate Title Assistant Vice President Data is a key enabler in the Corporate Bank’s (CB) growth agenda, underpinning several product opportunities which are seen as instrumental in division level strategy. This role is placed in the CB Data Services tribe and sits amongst a...


  • Dublin, Ireland US012 Marsh & McLennan Agency LLC Full time

    Description: Our not-so-secret sauce. Award-winning, inclusive, Top Workplace culture doesn’t happen overnight. It’s a result of hard work by extraordinary people. More than 11,000 of the industry’s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how...


  • Dublin, Ireland Innovate Skillsource Full time

    Network Security Engineer This is a permanent position and dedicated to the implementation of high level security projects. We are looking for an enthusiastic engineer who wants to grow and develop. Ongoing certification and training in different areas of specialisation will be available. Key Responsibilities: Manage the security in Cisco Routers,...


  • Dublin, Ireland Innovate Skillsource Full time

    Network Security Engineer This is a permanent position and dedicated to the implementation of high level security projects. We are looking for an enthusiastic engineer who wants to grow and develop. Ongoing certification and training in different areas of specialisation will be available. Key Responsibilities: Manage the security in Cisco Routers,...

  • Data Strategy Manager

    4 weeks ago


    Dublin, Ireland KPMG Ireland Full time

    When you join KPMG Ireland, you are joining a community of over 4,200 employees who collectively work together, both in person and virtually, to achieve their full potential. We are known as an organisation who want you to come as you are and do work that truly matters. Joining KPMG Ireland is an opportunity to enhance your career, not only in the work that...


  • Dublin, Ireland US012 Marsh & McLennan Agency LLC Full time

    Description: Our not-so-secret sauce. Award-winning, inclusive, Top Workplace culture doesn’t happen overnight. It’s a result of hard work by extraordinary people. More than 10,000 of the industry’s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how...


  • Dublin, Ireland Celtic Careers Full time

    Retailer & Customer Support Executive Core Functions As the Retailer & Customer Service Support Executive, your primary focus will be to support the Retailer Function with the following core tasks: Developing key account management processes. Managing membership services for Retailers. Collecting all necessary data from Retailers in accordance with the...


  • Dublin, Ireland KPMG Ireland Full time

    When you join KPMG Ireland, you are joining a community of over 4,200 employees who collectively work together, both in person and virtually, to achieve their full potential. We are known as an organisation who want you to come as you are and do work that truly matters. Joining KPMG Ireland is an opportunity to enhance your career, not only in the work that...

  • HR Specialist

    5 months ago


    Dublin, Ireland AIG Full time

    Payroll Specialist and HR AdministratorWho we areAmerican International Group, Inc. (AIG) is a leading global insurance organization. Building on 100 years of experience, today AIG member companies provide a wide range of property casualty insurance, life insurance, retirement solutions, and other financial services to customers in more than 80 countries and...


  • Dublin, Ireland KPMG Ireland Full time

    When you join KPMG Ireland, you are joining a community of over 4,200 employees who collectively work together, both in person and virtually, to achieve their full potential. We are known as an organisation who want you to come as you are and do work that truly matters. Joining KPMG Ireland is an opportunity to enhance your career, not only in the work that...


  • Dublin, Ireland Mace Full time

    At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our Within our consult business, we harness our unique combination of leading-edge...