Facilities Coordinator

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Position Title: Facilities Coordinator

Location : Client Site

Reporting to: Contract Manager

Overall Purpose of the Job

Accurately and efficiently manage and co-ordinate aspects of various Facilities ManagementContracts. The Facilities Coordinator will work closely with an existing team, headed up by a contractsmanager, to ensure the smooth running of these contracts.Services include Facilties Mangement, Hard and Soft Services, staff management, adhoc projectsand back off administration (updating CAFM, KPI deliverables, reporting).

Main duties and responsibilities

Be a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.  Ensures the timely execution of all Work Orders, within the permitted parameters. Ensure Key Performance Indicators are being achieved, escalating known issues to account manager  Review and approve sub-contractor invoices and verify works done (reports & dockets) Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.  Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures. Ensures efficient management of all utilities, monitor and document consumption levels. Ensures efficient stock management and maintains sufficient levels of cleaning chemicals and consumables. Ensures high standards of cleaning are maintained at all times in accordance with the company cleaning policy.  Ensure efficient management of the Asset register. Ensuring all damaged FF&E is recorded and reported. Ensure any accidental and wilful damage is recorded and reported promptly. Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, staff queries. Manage staff training through Human Focus. Be an Apleona ambassador Ability to work under pressure to tight deadlines  Must demonstrate a flexible approach to work Providing accurate monthly reports on staff issues, PPM’s and reactive works on a monthly basis

The ideal candidate

Excellent interpersonal and communication skills Solution minded Understand safe working practices and health and safety legislation Ability to work on his/her own Well-organised and capable of prioritising own work Flexible, Honest and reliable Will be highly motivated Needs to be a clear team player while at the same time exercising their own initiative in problem solving

Qualifications and Experience

Experience coordinating Hard and Soft Facilities Services. Experience in managing people Experience with KPIs and client interactions A qualification in Facilities Management preferably or suitable qualification in a business or technical field.

** Please note this role will require Garda Vetting** 

Job Ref 11940

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