Assistant Company Secretary

4 weeks ago

Dublin, Ireland Bank of Ireland Full time
What is the opportunity?

This is a fantastic opportunity to become a member of the Group Secretariat & Corporate Governance Management Team and to build relationships with key Group partners, while assisting the Group Secretary and Deputy Group Secretary in providing the highest standards of corporate governance in support of the Committees.

In this role, you will:
  • Act as Secretary to the assigned Committees including planning, organising and attending Committee meetings, agreeing work programmes and agendas, scheduling items for consideration in accordance with the Group's strategic priorities, organising clear and appropriate papers and preparing detailed fit for purpose minutes;
  • Proactively managing the assigned Committees action log, ensuring agenda items are appropriate for discussion, following up to ensure that all decisions are driven and that governance requirements are met;
  • Managing the annual effectiveness evaluation process and preparing the annual Schedule of Topics for the assigned Committees;
  • Ensuring effective information flows within the Committees and between the Committees and the Board;
  • Supporting the Group Secretary and Head of Board & Executive Risk Governance in further enhancing and simplifying the Group governance structure and its operations, working with key partners and driving improvements proactively;
  • Providing support, as the need arises, across the wider Group Secretariat & Corporate Governance function in fulfilling the broader accountabilities of the function.
What will make you stand out?
  • The ability to operate confidently and discretely at a senior level, challenging, where necessary, to ensure proper efficient and effective governance is applied and Group values are adhered to;
  • Minute taking skills are essential
  • Solid understanding of legal/regulatory environments and governance practices;
  • Excellent communication skills, report writing skills, with high impact and well-developed influencing and partner management/engagement skills;
  • The ability to distil lengthy and complex discussion material and gather succinctly the critical issues that led to the conclusions/decisions taken;
  • Exceptional planning and organisational skills with demonstrated timeframes
  • A focus on accuracy and excellent attention to detail;
  • A proactive nature and agile problem solver with potential to make an impact at Board and Executive level and across the wider organisation through the use of initiative and creative thinking, leading by example to achieve a simpler but highly effective governance structure and operation.
Essential Qualifications

There are no minimum educational requirements for this role, however an ICSA qualification or desire to work towards same would be preferable.

More about the team

The Group Secretariat & Corporate Governance ('GS&CG') Function provides a full range of company secretarial, compliance and advisory services and has specific responsibilities in relation to corporate governance. The GS&CG Function is responsible for enabling and supporting the effective and efficient governance of the Group, through the Board of Directors, Board Committee and Subsidiary Boards.

Why work with us?

The Bank of Ireland company culture prioritises work life balance with an opportunity for flexible working, along with 25 days annual leave and excellent pension contributions. Family can mean different things to different people; we offer 6 months paidmaternity leave, an innovative fertility and surrogacy policy and working parent supports.

Your wellbeing is important to us, we have an employee assistance program, WebDoctor and financial wellbeing coaches available. We also encourage and support staff to pursue educational and professional qualifications to grow and enhance your career

Flexible working matching promise

A fear of losing your current working flexibility shouldn't hinder you from applying for new opportunities, which is why we aim to match your existing flexible working arrangements.

#LI-HYBRID

Key Competencies

  • Customer Focused - Self
  • Agile - Self
  • Manage Risk - Self
  • Accountable - Self
  • One Group, one team - Self

Where Agency assistance is required Bank of Ireland Recruitment Team will engage directly with suppliers. Unsolicited CVs / profiles supplied to Bank of Ireland by Recruitment Agencies will not be accepted for this role.

We're on a continuous journey to build an inclusive and diverse workplace. We welcome applications from people of all backgrounds, lived experience, abilities and perspectives. Reasonable accommodations are offered at every stage of our recruitment process. If you require any assistance, please complete this form and one of our recruitment team members will be in touch via email. Any information provided will be treated as confidential within the recruitment team and used only for the purpose of determining and providing appropriate accommodations for the application and recruitment process.

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