Administrative Assistant
4 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to provide dedicated support to the Program Management Office (PMO) and Construction Management Teams. This role will support various teams across EMEA, handling key administrative tasks to ensure smooth operations and project efficiency.
Key Responsibilities
- Provide administrative support to the PMO and Construction Management teams.
- Manage contractor onboarding, including arranging training and issuing security badges.
- Maintain and update the Construction Wiki, ensuring content is accurate and up to date.
- Execute the change management process in Procore, ensuring relevant data is uploaded for financial review before invoice approvals.
- Gather and analyze data, pull documents, and create reports for leadership.
- Use Microsoft Office tools (Excel, Word, PowerPoint) to organize information, apply formulas, and generate insights.
- Conduct deep dives into project information, ensuring accuracy and alignment with business objectives.
- Support special projects and one-off initiatives as assigned.
Required Skills & Experience
- Proven experience in administrative support, preferably within a PMO or construction-related environment.
- Strong proficiency in Microsoft Excel (formulas, calculations, and data manipulation).
- Experience pulling documents, analyzing data, and building reports.
- Excellent organizational and multitasking skills, with the ability to manage competing priorities.
- Ability to work independently, take initiative, and proactively solve problems.
- Strong communication skills and ability to collaborate across multiple teams.
Not Applicable
Employment typeContract
Job functionAdministrative
IndustriesStaffing and Recruiting
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