Administration Assistant

2 weeks ago

Dublin, Ireland GHL Recruitment Full time

Administration Assistant Dublin City Centre (Semi-State Organisation) Salary: €40,000 per annum Location: Dublin City Centre Contract: Permanent, Full-Time Hours: Monday Friday Our client, a well-established semi-state organisation, is seeking an Administration Assistant professional to join their team in Dublin City Centre. This is a fantastic opportunity for a highly organised and detail-oriented individual to take on a varied role that combines administration, bookkeeping, and PA duties within a professional and supportive environment. Zoho CRM System is essential to have for this role Key Responsibilities Administrative Duties: Act as PA to the CEO when required. Supervise the junior office administrator (if applicable). Manage reception duties, including answering calls and handling general office queries. Ensure the office and reception area are maintained in a professional manner. Prepare letters, documents, and materials for meetings and events. Manage stationery ordering, filing systems, and general office organisation. Assist the Sales team with record management. Support the Training Manager with administrative tasks. Help coordinate conferences and events, including attendance as an administrator. Oversee the boardroom schedule and facilities. Handle outbound mail and assist with packaging outgoing communications such as membership packs, invoices, and statements. Maintain Standard Operating Procedures (SOPs) for administrative processes. Provide support to members and liaise with internal teams to ensure smooth operations. Bookkeeping Duties: Process lodgements and petty cash transactions. Manage accounts payable/receivable and issue invoices, receipts, and credit notes. Enter daily cash receipts and assist in debt collection. Issue renewal notices to existing members. Key Requirements: Proficiency inZOHO systems is essential Strong experience with MS Word, Excel, PowerPoint, and Outlook. Familiarity with Bank of Ireland Business Online (BOL), BOL Payments Plus, and BOL File Gateway. Excellent organisational skills and attention to detail. Ability to multitask and prioritise workload effectively. Desirable Skills: Knowledge of SEO procedures. Website administration experience. Familiarity with Survey Monkey. Benefits: Competitive salary of €40,000 per annum. Opportunity to work in a semi-state organisation with a stable and professional environment. Diverse and engaging role with both administrative and financial responsibilities. Supportive team and opportunities for professional growth. This is a great opportunity for a motivated individual who thrives in a fast-paced and varied role. If you have a mix of administrative, bookkeeping, and PA experience, wed love to hear from you For more information, please contact: at GHL Recruitment Benefits: career opportunity Paid Holidays

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