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Administrative Assistant

1 week ago

Dublin, Ireland Rediscovery Centre Full time

Administrative Assistant

The Administration Assistant role involves supporting the organisation with its HR, Financial and administrative requirements.

The Rediscovery Centre is currently recruiting for an experienced and enthusiastic  Administration Assistant to join our growing team.

The Rediscovery Centre 

The Rediscovery Centre is the national centre for the circular economy in Ireland, supporting the transition to a circular economy and advocating for a more resilient, equitable society in the face of climate breakdown. 

The Rediscovery Centre is recognised as a creative movement connecting people, ideas and resources to enable circularity and mobilise the skills and expertise of artists, scientists, designers and craftsmen united in this common purpose. Sustainability is at the core of the Rediscovery Centre, which aims to break away from the traditional practice of wasting natural resources and instead demonstrate the opportunities of the circular economy. 

About The Role 

The Rediscovery Centre is an environmental NGO and an award-winning social enterprise responsible for delivering a number of significant national education, training and citizen engagement programmes. Our work is underpinned by best practice, research, evidence and policy priorities.

Working with the Rediscovery Centre offers you the opportunity to work in a dynamic environment dedicated to addressing environmental and societal issues through adopting circular economy principles and practice. 

The Administration Assistant role involves supporting the organisation with its HR, Financial and administrative requirements. The successful candidate will work closely with our in-house project teams on various financial and administrative tasks related to these projects, ensuring compliance with funder and audit requirements.

Excellent interpersonal skills, a can-do attitude and team working skills are essential. 

The Role

Reporting to: Martha Ward, Office Manager

Place of Work: Rediscovery Centre, Boiler House, Ballymun, Dublin 9, D09 HK58

Hours of Work: 5 days per week (Occasional evening and weekend work required) 

Contract: 12 months from start date

The successful applicant will provide administration support and as such will :

Provide administration support to Circular.ie, a communications and public engagement project  Provide financial administrative support, in line with current operational policies and procedures, funder requirements, regulations and legislation.  Manage HR records and processes including onboarding, review support and training logs Support staff operations in line with goal 5 of the Rediscovery Centre Strategic Plan (Thrive). This includes coordinating monthly all-staff meetings and annual trips, as well as liaising with line managers on staff appraisal and development initiatives  Develop and implement policies, procedures and guidelines essential for the efficient operation of the organisation in line with funder and legislative requirements and best practice, in conjunction with the CEO, Office Manager and other members of the executive team Monitor legislative developments and changes to ensure company policies and procedures are up to date and meet statutory and governance requirements.  Coordinate & schedule internal and external meetings Verbal, written and email communications on behalf of the Rediscovery Centre Assist with project administration, including bookings, project returns, and monthly financial reconciliations Data entry and file management Attendance at meetings & minute taking  Management of any ongoing and future procurement processes Undertaking other duties as may be reasonably required and which are consistent with the general level of responsibility of this job Other related tasks as the Rediscovery Centre may reasonably direct from time to time.

Role Requirements

Essential :

A third-level qualification in a relevant discipline  OR a minimum of 2 years’ working experience in administration or finance Proficient in the use of IT and programmes including Microsoft Office (Work, Excel, PowerPoint), MS Project (desirable), Google (Docs, Sheets & Slides). 

Desirable:

Knowledge of Irish legislative and regulatory requirements relating to finance or Exchequer funding Experience in financial administration, reporting and record-keeping Project management experience and ability to demonstrate skills development within a similar role Experience with accounting software and salesforce

Skills & Personal Attributes

Demonstrated team working skills with strong communication and interpersonal ability to work with colleagues and stakeholders at all levels of an organisation Capable of strategic, analytical and creative thinking Self-motivated, highly organised individual with ability to be flexible and meet multiple deadlines