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Invoicing / Billing Administrator, Naas, Co. Kildare

4 weeks ago

Dublin, Dublin City, Ireland Leinster Appointments Full time

My client is seeking to appoint an experienced Invoicing / Billing Administrator on a permanent basis.

Candidates must have a minimum of 2/3 years' experience in a similar role.

Experience using Sage Accounts would be an advantage.

Candidates with a background within Facilities Management or Services would be a distinct advantage.

Key Responsibilities:
  • Scanning of all barcoded documents for billing and reconciling to the internal system (TG).
  • Ensure all Sub-Contractors invoices are reflected in the TG system and match rate card.
  • Update any shift/contract changes on TG for payroll and invoicing.
  • Importing of invoicing data from TG.
  • Checking of hours report to ensure accuracy and following up on any inaccuracies.
  • Preparation, validation and posting of client invoices to the customer account on SAGE.
  • Prepare and corroborate backup data to support client invoices.
  • Sending accurate invoices to Clients in a timely manner.
  • Ad hoc invoicing and cost recharges as required.
  • Examine suspense accounts and follow up on all outstanding issues.
  • Resolution of any customer queries on billing.
  • Investigation of all credit requests, preparation and posting of all approved credit notes to the customer account on SAGE.
  • Scanning and mailing of customer statements.
  • Maintenance of customer details for billing in SAGE.
  • Ensure Client contracts are set up correctly in TG for invoicing purposes.
  • Weekly reports and Ad Hoc reports for the Financial Controller.
The Person

Key Skills:

  • Must have a strong accounts background in Billing & Invoicing.
  • Strong skills in Microsoft Excel & Sage an advantage.
  • Strong IT skills and numerical skills.
  • Time management and communication skills.
  • Team player with a strong work ethic.
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