Executive Officer

3 days ago

Donegal, Ireland Jan Harte & Associatets Full time

Irish Primary Principals' Network (IPPN)

Richmond Glanmire Cork T45P406

https://www.ippn.ie

MAIN DETAILS

Date Posted: January 30, 2025

Application Closing Date: February 14, 2025

Commencement Date: TBD

Status of Post: Fixed-Term Contract to August 2026; Part-Time Hours

Number of Vacancies: 1

Title: Schools Executive Officer

Role Purpose:

The purpose of this Joint Project/Compliance Officer role is to provide administrative and operational support to the four schools in the Donegal cluster of the Small Schools' Action Research project. The Executive Officer will undertake key administrative duties traditionally performed by teaching principals, excluding secretarial work. This role will provide operational support, promote collaboration, and ensure the effective management of shared resources across a cluster of schools.

Hours: 16 hours per week, allocated as 4 hours per week, per school, per year. Flexibility is required for attendance at schools in the cluster, and the role will involve a blended working model (both on-site and remote). There will be one cluster meeting per month to review needs and priorities, update school principals, and create action plans.

Rate of Pay: €20.08 per hour including holiday pay

Duration: 18-month fixed-term contract.

Transport: The successful candidate must possess their own means of transport and a valid clean driver's license and appropriate insurance.

Key Responsibilities:

  1. General Coordination and Collaboration: Coordination with cluster schools, including school visits and cluster-wide initiatives.
  2. Administrative and Operational Support: Management of substitute lists, Garda vetting, assisting with funding applications, and maintaining/updating systems like Aladdin and Google Workspace.
  3. Resource Management: Audit and management of shared resources, coordinating procurement of ICT tools and other materials.
  4. Professional Development and Training: Organise CPD opportunities and provide training on administrative systems.
  5. Financial Oversight: Assist principals with budget monitoring and coordinate cluster-wide procurement strategies.
  6. End-of-Year Review and Future Planning: Conduct cluster reviews to assess progress and identify areas for improvement.
  7. School Buildings, Health & Safety, and Compliance: Conduct risk assessments, ensure compliance with regulations, and manage maintenance tasks.
  8. Website Maintenance and IT Support: Maintain school websites and provide basic IT troubleshooting.
  9. Point of Contact with Outside Agencies: Liaise with educational bodies and the Department of Education regarding various projects.

Skills, Knowledge & Experience Required for this Role:

  • Commitment to confidentiality and professionalism.
  • Ability to work independently and collaboratively.
  • Proven organisational and interpersonal skills.
  • Strong verbal and written communication skills.
  • Adaptability to shifting priorities.
  • Strong IT proficiency in MS Office, experience with Aladdin and Google Workspace is desirable.
  • Working knowledge of GDPR.
  • Some knowledge of the Irish education system.

ADDITIONAL NOTES:

  • The role is a pilot initiative and may evolve based on specific cluster needs.
  • The position aims to reduce the administrative workload of teaching principals.
  • High flexibility is required, including travel between schools.
  • Each appointment is subject to the sanction of the Department of Education.
  • The successful candidate will report to the National Project Coordinator.
  • Health, sick leave, and general work record must be satisfactory.

APPLICATION REQUIREMENTS

Letter of Application

APPLY TO THIS JOB VACANCY

Applications should be in the form of a letter of application and CV, and emailed to jan@janharteassc.ie with "Executive Officer" in the subject line by close of business Friday 14th February 2025.

Information contained within this advertisement is copyrighted by IPPN and licensed by IPPN for use by job-seekers only.

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