Long-Term Accommodation

3 weeks ago

Dublin, Ireland John Sisk & Son Ltd Full time

Join to apply for the Long-Term Accommodation & Travel Coordinator role at John Sisk & Son Ltd.

We are seeking a highly organized and proactive Long-Term Accommodation & Travel Coordinator. This role is vital in providing employees with dependable, efficient, and cost-effective travel experiences, which in turn boosts our productivity and overall operational efficiency.

Responsibilities

The Successful Candidate Will Assist Project Teams In Sourcing Suitable Housing For Employees And Managing The Long-term Accommodation Category At Sisk. Responsibilities Include:

  • Traveling to project locations for extended periods.
  • Developing relationships and sourcing housing agencies.
  • Supporting local project teams in negotiating agreements to ensure employees have access to comfortable and affordable housing solutions.
As a Corporate Travel Coordinator, You Will Oversee All Aspects Of Business Travel Within The Organization. Key Duties Include:
  • Coordinating travel arrangements.
  • Advising employees on travel policies.
  • Managing the payment and reconciliation of travel-related expenses.
  • Handling any travel-related issues that arise.
Employee Housing Sourcing
  • Housing Procurement: Collaborate with project teams to secure housing within project requirements and budgets.
  • Vendor Negotiations: Negotiate lease terms with property owners and landlords for favorable agreements.
  • Issue Resolution: Address and resolve housing-related issues or emergencies promptly.
  • Market Analysis: Conduct regular market analysis to stay updated on housing trends and availability.
  • Documentation: Maintain accurate records of housing agreements, expenses, and correspondence.
  • Policy Development: Develop and implement policies for standardized and compliant long-term accommodation processes.
  • Budget Management: Monitor and manage the long-term accommodation budget for cost efficiency.
  • Performance Tracking: Track KPIs related to accommodation and recommend improvements.
  • Travel to Project Locations: Assess housing needs, inspect options, and ensure standards are met through site visits.
  • Sourcing Agencies: Identify and evaluate housing agencies for project locations.
  • Stakeholder Collaboration: Ensure housing solutions align with project timelines and needs through close collaboration with project teams and stakeholders.
Corporate Travel
  • Travel Arrangements: Coordinate and book flights, accommodations, transportation, and other details for employees.
  • Vendor Negotiations: Secure favorable terms with vendors.
  • Process Guidance: Inform employees about travel policies and necessary information.
  • Expense Management: Reconcile ad-hoc travel expenses made via department purchase cards.
  • Issue Resolution: Assist with travel-related issues such as booking problems and flight cancellations.
  • Industry Updates: Stay informed on trends and regulations to improve travel management processes.
Experience
  • Strong organizational and multitasking abilities.
  • Excellent negotiation, communication, and interpersonal skills.
  • Proficiency in Microsoft Excel is required.
  • Proficiency in using travel tools like GDS, online booking tools, and role-relevant software.
  • Ability to work independently and handle sensitive information with confidentiality.
Qualifications

A degree in Business Administration, Hospitality Management, or a related field is preferred, but relevant experience and skills will also be considered. Experience in managing long-term accommodations is highly desirable alongside meaningful experience in a corporate travel setting would be a distinct advantage.

Additional Information
  • Competitive salary
  • 26 Days Annual Leave Plus Additional Company Days
  • Pension and benefits
  • Unlimited learning and development opportunities
  • Much more

At present, we can only consider candidates that are currently residing in Ireland who meet the above-mentioned criteria.

Our vision is to dedicate ourselves to Building Excellence, delivering constantly high-quality projects exceeding our client’s expectations. Our people are at the heart of our success. We have ambitious growth plans and are looking for talented individuals to help us reach our plans. We are a fast-paced, fun, and collaborative organization, with sites and offices across Ireland, the UK, and Europe.

Seniority level

Entry level

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Construction

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