Purchasing Administrative Assistant
2 weeks ago
What you will do
This role requires somebody who has proven experience in process control within an ERP system – ideally SAGE / Service Manager.
The role is to work closely with:
- Purchase Coordinator EMEA Region
- The Service Project Managers & Engineer
- The internal procurement department
How you will do it
- Perform administrative tasks in a timely manner with attention to detail being critical.
- Partner closely with people you support as well as other departments to align requirements with individual and organizational priorities and communicate information.
- Track work and ensure efficient workflow.
- Task management of ad hoc requests (assistance with projects, resolving urgent issues, helping a peer).
- Respond to quotation requests and liaise with our Clients (in conjunction with the Project Managers).
- Development of Quotes within the business ERP system (SAGE).
- Submitting of Quotations to Client.
- Upon receipt of PO, change the requisition for PO within the ERP system.
- Management of goods in & out within the dedicated MCS (Mission Critical Services) division allocated areas.
- Final receipting & invoicing support to finance and stores.
- Place orders and ensure timely delivery of items to the appropriate end user(s).
- Perform a traceability and build a report for the site tooling using information from the supplier app platform and other systems.
- Communicate with Site Foremen on multiple datacenters construction sites to understand their supply needs and take necessary actions.
- Update costs within the ERP system (SAGE).
- Support Part number creation within the ERP system (SAGE) and keep records of cost, supplier and part number outside of SAGE.
- Update the BOM with the latest cost for the parts, and suppliers.
What we look for
- Ability to work in the office five days per week.
- Authorization to work in Ireland.
- Proven experience in demand planning, inventory management, and process control within an ERP system.
- Strong working knowledge of SAGE is essential.
- Excellent written and verbal communication skills and strong stakeholder management.
- Strong IT skills.
- Highly organised with excellent attention to detail.
- Action oriented self-starter who is driven to achieve results.
- Flexible and adaptable team player.
- Ability to work with multiple deadlines.
- Proficient in Microsoft Office suite, specifically Word and Excel, required.
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