Purchasing Administrative Assistant

2 weeks ago


Dublin, Dublin City, Ireland Johnson Controls, Inc. Full time

What you will do

This role requires somebody who has proven experience in process control within an ERP system – ideally SAGE / Service Manager.

The role is to work closely with:

  • Purchase Coordinator EMEA Region
  • The Service Project Managers & Engineer
  • The internal procurement department

How you will do it

  • Perform administrative tasks in a timely manner with attention to detail being critical.
  • Partner closely with people you support as well as other departments to align requirements with individual and organizational priorities and communicate information.
  • Track work and ensure efficient workflow.
  • Task management of ad hoc requests (assistance with projects, resolving urgent issues, helping a peer).
  • Respond to quotation requests and liaise with our Clients (in conjunction with the Project Managers).
  • Development of Quotes within the business ERP system (SAGE).
  • Submitting of Quotations to Client.
  • Upon receipt of PO, change the requisition for PO within the ERP system.
  • Management of goods in & out within the dedicated MCS (Mission Critical Services) division allocated areas.
  • Final receipting & invoicing support to finance and stores.
  • Place orders and ensure timely delivery of items to the appropriate end user(s).
  • Perform a traceability and build a report for the site tooling using information from the supplier app platform and other systems.
  • Communicate with Site Foremen on multiple datacenters construction sites to understand their supply needs and take necessary actions.
  • Update costs within the ERP system (SAGE).
  • Support Part number creation within the ERP system (SAGE) and keep records of cost, supplier and part number outside of SAGE.
  • Update the BOM with the latest cost for the parts, and suppliers.

What we look for

  • Ability to work in the office five days per week.
  • Authorization to work in Ireland.
  • Proven experience in demand planning, inventory management, and process control within an ERP system.
  • Strong working knowledge of SAGE is essential.
  • Excellent written and verbal communication skills and strong stakeholder management.
  • Strong IT skills.
  • Highly organised with excellent attention to detail.
  • Action oriented self-starter who is driven to achieve results.
  • Flexible and adaptable team player.
  • Ability to work with multiple deadlines.
  • Proficient in Microsoft Office suite, specifically Word and Excel, required.
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