Medical Administrator

1 week ago

Dublin, Dublin City, Ireland Safetynet Primary Care Full time

Be among the first 25 applicants

Do you want a job where you can make a difference?

Do you aspire to the characteristics and values above?

If so, come work for Safetynet Primary Care

Job title: Medical Administrator

Particulars of Office: Permanent Full-Time Contract (subject to funding)

*6-month probationary period

Report To: Services Manager

Safetynet Primary Care Vision

Safetynet Primary Care is a Medical Charity providing services to those in our society most in need of health care but without access to mainstream care. Safetynet innovatively removes barriers by bringing healthcare to homeless people and vulnerable groups in hostels, food halls and drop-in services and by providing a mobile health service to rough sleepers. Safetynet has developed a significant Migrant Health service providing health assessment screening and GP clinics to vulnerable migrants, refugees and asylum seekers. We advocate for an inclusive health system and work towards integration of our patient's health care to the mainstream services.

Safetynet Primary Care is an equal opportunities employer.

General Job Description

The Medical Administrator will be primarily working with GP clinics and assisting with back-office administration across Safetynet Services:

  • Migrant Health (International Protection Applicant Clinics & Mobile Health & Screening Unit)
  • Homeless Primary Care Team (HPCT - Inreach & Outreach)
  • Capuchin Clinic

The role is key to the development and execution of the Safetynet Health Care Services.

The Person

The successful candidate will need to be able to work in a sensitive environment and demonstrate discretion, professionalism and empathy at all times.

The ideal candidate will possess the following qualifications, skills, knowledge and attributes:

  • 2+ years' experience in a medical administration role or 3 years in a general administration role
  • Excellent interpersonal and communication (verbal/written) skills
  • Excellent IT skills – must be highly competent in Microsoft Office (Word, Excel and PowerPoint). Desirable: previous use in Practice Management Software
  • Excellent attention to detail; ability to multi-task; and prioritise workload in a demand led work environment
  • A full clean (B) driving license is desirable.
  • Fluent written and spoken English
  • Candidates shall be of good character
  • Candidates shall be in a state of health that indicates a reasonable prospect of ability to provide regular and efficient service

Duties & Responsibilities

The Medical Administrator position involves primarily based in our main hub for GP Clinics in Dublin 1 and based on need providing service in our outreach clinics in Dublin 2, Dublin 7, Dublin 8. The role also provides client facing reception duties during clinic time, registering patients, making appointments etc.

The role will involve:

GP Clinic Support

  • Booking appointments and preparing medical files for transfer utilising Salesforce and Socrates Practice Management Software package
  • Clinic preparation, management and pre and post clinic administration.
  • Working closely with the team of nurses and medical professionals ensuring a first-class delivery of the service.
  • Providing excellent customer service to our clients. Our relationship with clients and people that participate in our services is of paramount importance to Safetynet.
  • Chaperone patients during consultation/examination/investigation by GP or nurse.
  • Working with managers and staff within various partner organisations.
  • Communicating regularly with the point of contact in each location.
  • Liaising with management for the planning and operation of clinics.
  • Overseeing clinics on a daily basis and providing feedback/update at the end of each working day.
  • Dealing with medical post / emails for follow-up and forwarding to relevant clinicians for review.
  • Fielding external queries and filtering to clinical leads, CNMs or Senior Management as appropriate.
  • Scanning and filing patient's results according to Safetynet Protocol.
  • Action clients follow instructions from GPs/Nurses, ensuring that results, correspondence and queries are dealt with by an appropriate clinician.
  • Dealing with requests for medical records according to Safetynet policies
  • Assist with general administration – including scanning, photocopying, printing, etc.

Other Responsibilities

  • Additional administrative tasks will be assigned appropriately to assist the organisation.
  • Undertake the role in a professional manner maintaining a high-quality standard of work, in accordance with the aims, values and ethos of the Safetynet Primary Care.
  • Adhere to Safetynet Primary Care policies and procedures.
  • Manage own workload in terms of word processing, filing, record keeping, database input, administration, collating information and generating reports from Safetynet Primary Care data etc.
  • Participate in internal/external meetings as required.
  • Be an effective, active member of the Safetynet Primary Care team and participate fully in staff meetings and other committees of the Safetynet Primary Care as required.
  • Assist with other duties in the organization, as required.

Note

This Job Description outlines the current responsibilities of the role. As the Safetynet Primary Care evolves and the client needs change, the duties associated with this position will evolve with it.

Further Information for Candidates

  • 35 Hours; 5 days Monday – Friday
  • This post is a permanent contract with a 6-month probationary period, subject to funding. Post is also subject to Garda Vetting

How to apply

Apply to careers@primarycaresafetynet.ie with a CV and cover application, outlining why you are applying for this position.

Closing Date: 28th February 5.00pm

Shortlisting may apply.

Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Health Care Provider
Industries
  • Medical Practices
#J-18808-Ljbffr

  • Medical Administrator

    3 weeks ago

    Dublin, Dublin City, Ireland TCP Group Full time

    Medical Administrator (Hybrid working arrangements, up to 3 days from home) TCP Homecareis a healthcare service provider, specialising in direct to patient services which include the dispensing and distribution of pharmaceutical products, homecare nursing services and sharps waste management, facilitating a unique turnkey solution for the delivery of...

  • Medical Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Centric Health Full time

    Medical AdministratorCentric Health would like to invite you to submit your CV for the role of a casual Medical Administrator & Receptionist at (Sandyford Medical) Unit C7, The Plaza, Beacon South Quarter, Sandyford, Dublin D18 TY79. The successful candidate will provide essential administrative and reception support to both staff and patients. As the first...

  • Medical Administrator

    1 day ago

    Dublin, Dublin City, Ireland Centric Health Full time

    Medical AdministratorCentric Health would like to invite you to submit your CV for the role of a Medical Administrator & Receptionist at (Sandyford Medical) Unit C7, The Plaza, Beacon South Quarter, Sandyford, Dublin D18 TY79. The successful candidate will provide essential administrative and reception support to both staff and patients. As the first point...

  • Medical Administrator

    3 days ago

    Dublin, Dublin City, Ireland Centric Health Full time

    Medical AdministratorCentric Health would like to invite you to submit your CV for the role of Medical Administrator & Receptionist at (Raheny Medical) in, Hilltop Shopping Centre, Raheny, Dublin, D05F625 Station Road, Dublin. The successful candidate will provide essential administrative and reception support to both staff and patients. As the first point...

  • Medical Administrator

    7 days ago

    Dublin, Dublin City, Ireland Centric Health Full time

    Medical AdministratorCentric Health would like to invite you to submit your CV for the role of Casual Medical Administrator & Receptionist across our Dublin North Centric Health practices. The successful candidate will provide essential administrative and reception support to both staff and patients. As the first point of contact, you'll play a key role in...

  • Medical Insurance Administrator – German Speaking

    3 weeks ago

    Dublin, Dublin City, Ireland Abrivia Recruitment Specialists Full time

    Job Title: Medical Insurance Administrator – German Speaking Location: Dublin, Ireland Work Model: Hybrid, 2 days office based per week Contract: Permanent Full Time Hours:24/7 rotating shift schedule Salary: OTE €39,000 + bonus + benefits ( free parking or subsidised travel, 25 days AL, comprehensive health insurance, pension, and more) Our...

  • Medical PA

    2 weeks ago

    Dublin, Dublin City, Ireland Lex Consultancy Full time

    A leading healthcare organisation is seeking an experienced  Medical PA  to provide high-level support to the Clinical Director and Academic Lead. This role requires exceptional  organisational, communication, and multitasking skills , along with a strong ability to manage a busy office in a fast-paced medical environment. Location:  South County...

  • Medical Oncologist

    4 hours ago

    Dublin, Dublin City, Ireland MatchMedics Full time

    We are seeking a dedicated and motivated Medical Oncologist to join our dynamic medical team at MatchMedics. The successful candidate will play a pivotal role in providing comprehensive care to cancer patients, working under the supervision of consultant oncologists, and contributing to the multidisciplinary management of oncology cases.Key...

  • Medical Secretary

    1 week ago

    Dublin, Dublin City, Ireland GHL Recruitment Full time

    Medical Secretary (Grade IV) Dublin City Centre South We are seeking an experienced Medical Secretary (Grade IV) to join a busy hospital in Dublin City Centre South. This is a contract assignment offering €18.82 per hour. Key Requirements: Minimum 55 wpm typing speed. Strong knowledge of medical terminology. Previous experience in a fast-paced hospital or...

  • Administrator

    1 week ago

    Dublin, Dublin City, Ireland UniJobs Full time

    Unijobs on behalf of our public sector client, is recruiting for an Administrator based in South Dublin. This position is based off of a 9am-5pm, 35-hour workweek and will be fully on site. This is a 6-month contract role. The salary aligned to this position is €50,202 annually and works out as €27.49 per hour. (Temporary, Full-time) Role Summary: This...

  • Medical Secretary Grade IV

    1 week ago

    Dublin, Dublin City, Ireland GHL Recruitment Full time

    Medical Secretary Grade IV South Dublin | Apply Now Seeking an experienced Medical Secretary or Patient Services Administrator (Grade IV). Our client, a medical facility in South Dublin, has an exciting 8-week contract opportunity with the possibility of extension. For more information please contact Jane Ryan on above GHL number. Hourly Rate:€18.82. Job...

  • Medical Secretary Grade IV

    7 days ago

    Dublin, Dublin City, Ireland GHL Recruitment Full time

    Medical Secretary Cardiology (Dublin City Centre, Rate:€18.82 per hour) Our client, a busy Cardiology department in a Dublin City Centre hospital is hiring an experienced Medical Secretary for a temporary ongoing contract assignment. This role involves patient scheduling, consultant support, and medical administration in a fast-paced hospital setting....

  • Medical Secretary

    2 weeks ago

    Dublin, Dublin City, Ireland GHL Recruitment Full time

    Corporate Liaison Grade IV Dublin City Centre North | Ongoing Temporary Contract | Rate:€18.82 per hour Our client, a busy hospital in Dublin City Centre North, is seeking a Corporate Liaison to manage requests related to medical records. This role involves direct communication with patients, ensuring compliance with GDPR and hospital policies. Key...

  • German Nurse for Medical Coordinator

    3 weeks ago

    Dublin, Dublin City, Ireland Abrivia Recruitment Specialists Full time

    Job Title: German Nurse for Medical Coordinator Location: Dublin – Hybrid Salary: €46,000- €48,500 DOE + Inc shift allowance, performance bonus + Excellent benefits Contract: Permanent Full Time – (Mon-Sun availability during standard business hours) Are you a qualified nurse looking to step into an administrative function? Our...

  • Medical Secretary Grade IV

    2 weeks ago

    Dublin, Dublin City, Ireland GHL Recruitment Full time

    Grade IV Medical Secretary Dublin 9 Temporary Ongoing A busy hospital in Dublin 9 is seeking an experienced Grade IV Medical Secretary to join their team on an ongoing temporary contract. For more information please contact Ben Higgins on above GHL number. Key Responsibilities: Provide medical secretarial and administrative support to clinical teams...

  • Medication Technician

    6 days ago

    Dublin, Dublin City, Ireland Brookdale Senior Living Full time

    OverviewRecognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Grow your career with BrookdaleOur Med Techs / QMAPs have the option to explore exciting opportunities for advancement in positions such as Resident Care Coordinators and Nurses.Make Lives Better Including Your Own. If you want to work in an environment...

  • Medical Secretary Grade IV

    3 weeks ago

    Dublin, Dublin City, Ireland GHL Recruitment Full time

    Our client is looking for a skilled and experienced Medical Secretary to join their team on a full-time, temporary contract. This is an excellent opportunity to provide crucial administrative support in a dynamic medical environment. For more information please contact Jane Ryan.Position: Temporary Medical Secretary (Full-Time)Location: Dublin City Centre...

  • Officer of Medical Imaging Administration

    1 day ago

    Dublin, Dublin City, Ireland St. Vincent's University Hospital SVHG St Vincents Holdings CLG Full time

    **Position Overview:This Grade IV Officer position requires an individual with strong organizational skills, effective communication, and a keen eye for detail. As a key member of our radiology team, you will be responsible for ensuring the smooth operation of our administrative services.**Key Responsibilities:Managing data entry, maintaining accurate...

  • German Medical Coordinator – Qualified Nurse

    3 weeks ago

    Dublin, Dublin City, Ireland Abrivia Recruitment Specialists Full time

    Job Title: German Medical Coordinator – Qualified Nurse Location: Dublin – Hybrid Salary: €46,000- €48,500 DOE + Inc shift allowance, performance bonus + Excellent benefits Contract: Permanent Full Time – (Mon-Sun availability during standard business hours) Are you a qualified nurse looking to step into an administrative function? ...

  • Medical Director

    8 hours ago

    Dublin, Dublin City, Ireland Beaumont Private Clinic Full time

    About the RoleWe are seeking a skilled and experienced Medical Director to lead the daily operations of our private clinic. The ideal candidate will have a strong background in healthcare administration, with experience in managing small to medium-sized projects.The successful candidate will work closely with our Management Executive Group to develop and...