Office Manager

4 weeks ago

Dublin, Dublin City, Ireland NRL Full time

On behalf of our client, NRL Recruitment are looking for an Office Manager for work in the Dublin area.

Duration: Permanent P/T position working on site.
Location: Dublin 2, DO2 WP23.
Hours: 30 hours a week Monday – Thursday.

An opportunity has arisen to recruit an Office Manager to join our client's small office in Dublin. You will be responsible for supporting a range of operational and administrative requirements as well as assisting with some day-to-day operations in the finance function, in a timely and efficient manner. You will provide professional administrative support to the teams during different phases of projects. This is an ideal role for somebody who is looking for a varied workload and the opportunity to take ownership of a key office and finance support role.

This role is a fundamental part of the business as it creates and manages the Dublin office environment whilst also providing support to the finance and trading employees.

Key Responsibilities
The key responsibilities and duties will include:

  • General office administration to all teams as necessary.
  • Acting as PA to senior management.
  • Main point of contact for facilities/building management to include resolving and escalating maintenance issues, ensuring the building is up to environmental and safety standards. Coordinating alarm applications and building access codes and meeting with the Managing Agent when required.
  • Managing local office supply procurement.
  • Liaising with the IT team to ensure smooth provisions/operations of IT and equipment.
  • Organising and planning events, projects, meetings and external guests.
  • Health and safety responsibilities including reviewing and updating office H&S risk assessments, identifying concerns and recommending preventative measures, ensuring all company H&S certificates for Fire Wardens and First Aiders are current.
  • Providing support to HR with onboarding and offboarding employees and any other local HR requirements.
  • Preparing of board/general meeting packs and reports.
  • Attending meetings as note taker.
  • Document control e.g., maintaining files and organising post.
  • Processing bank reconciliations.
  • Company credit card receipts recording and reconciliation.
  • Reconciling creditors and debtors accounts.
  • Assisting in annual financial audit.
  • Company secretarial filings.
  • Any other ad hoc duties required.
Skills, Knowledge and Expertise
Background
  • Experience in an office management role working in a small-to-medium sized firm.
  • Experienced in PA/EA skills to support management up to senior level.
  • Competent in MS Office products including Word, Excel and PowerPoint.
  • Events planning and coordination experience.
  • Exposure to bookkeeping/accounting.
Behaviours
  • Willing to be flexible in line with business requirements.
  • Excellent attention to detail and organised, with the ability to successfully handle multiple tasks simultaneously.
  • Proactive and able to work independently as well as within a team.
  • Good working relationships with stakeholders, with effective communication (verbal and written skills).
  • Strong analytical and numerical skills.
  • Excellent time management (desirable).
Qualifications
  • Leaving Certificate pass level in English and Maths (essential).
  • Diploma level qualification in secretarial/executive/business administration (preferred).
Benefits
  • Bonus opportunity
  • Company Pension (PRSA)
  • Private Healthcare with VHI
  • Sick pay
  • 24 days holiday plus BH (FTE)
  • 3 months' notice period (both ways)
  • 6 months probationary period
  • Employee Benefits platform
  • Cycle to Work Scheme, Electric Car Scheme (after successful probationary period)
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