Legal Secretary | Dublin | 35-40K

4 weeks ago

Dublin, Ireland TN Ireland Full time

Legal Secretary | Dublin | 35-40K

Job Summary:

My client is seeking a dedicated and experienced Legal Secretary to join our Family Law team. The ideal candidate will have a strong background in family law, excellent organizational skills, and the ability to handle sensitive client matters with the utmost confidentiality and professionalism.

Key Responsibilities:

  1. Administrative Support:
    • Provide comprehensive administrative and secretarial support to solicitors and legal executives within the Family Law department.
    • Manage diaries, schedule appointments, and organize meetings.
    • Prepare and format legal documents, correspondence, and reports with precision and attention to detail.
    • Handle court documents and ensure timely filing and compliance with court procedures.
  2. Client Interaction:
    • Act as a point of contact for clients, handling inquiries, and maintaining professional relationships.
    • Manage client communications via phone, email, and in-person meetings with sensitivity and confidentiality.
    • Assist in the preparation and coordination of client meetings and conferences.
  3. Document Management:
    • Maintain accurate and organized case files, both electronically and in hard copy.
    • Manage document flow, including drafting, editing, and proofreading legal documents such as affidavits, pleadings, and contracts.
    • Conduct legal research and prepare summaries as required.
  4. Court and Legal Processes:
    • Assist with the preparation of court bundles and documentation for hearings and trials.
    • Coordinate with courts and other legal entities to arrange for court filings and service of documents.
    • Track and monitor case deadlines, ensuring all court and filing deadlines are met.
  5. Billing and Financial Tasks:
    • Assist in the preparation of client billing and manage expense claims.
    • Handle accounts, including maintaining records of disbursements and client payments.
  6. General Office Duties:
    • Manage office supplies and ensure the efficient running of the office.
    • Support the wider team with ad-hoc tasks as required.

Experience:

  • Minimum of 2-3 years of experience as a legal secretary, preferably within a family law practice.
  • Experience with Irish legal procedures and court systems.

Skills:

  • Proficiency in Microsoft Office Suite and Case management system.
  • Excellent typing and transcription skills with a high level of accuracy.
  • Strong organizational skills with the ability to prioritize and manage multiple tasks.
  • Exceptional written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • High level of discretion and confidentiality.
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