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Office Manager

1 month ago

Celbridge, Ireland Run My Recruitment Full time

Our client is a leading garden design, landscape build, and maintenance company with over 25 years of experience. They work on a diverse range of projects, from residential garden designs to large-scale commercial landscapes and are looking for a calm, focused, positive and outgoing administrator who can work under their own initiative in a dynamic team.

Responsibilities

  • Set up and manage all office procedures for the efficient running of the business administration.
  • Collect and analyze site diaries and time sheets for all staff and crews.
  • Ensure payroll information is available and correct for bi-weekly payments.
  • HR & Staff related matters: manage holiday scheduling, staff uniforms, staff training, etc.
  • Purchasing: Assist in sourcing products of the right quality and price, process purchase orders and payments.
  • Fleet and Asset management: record all company assets, ensure they are managed and serviced regularly, and are branded correctly.
  • Excellent ability to manage databases of suppliers, customers, leads, and products.
  • Sales & marketing support: manage and update leads list, monitor and manage all paperwork and procedures relating to the sales process.
  • Monitoring of maintenance and construction crews: ensure that all contract-related paperwork is supplied to the office daily to enable the production of accurate weekly reports.
  • Maintenance of holiday calendar: must be proficient on Outlook and understand the calendar process.
  • Support management with high levels of administration.
  • Extensive travel management (flights, hotel bookings, car hire, etc.).
  • Customer Care: ensure that our customer communications are timely and pleasant.
  • Book Keeping: Efficient knowledge in QuickBooks, processing customer and supplier invoices, bank transactions, recording & reconciling.

Key Accountabilities and Indicators of Effectiveness

  • Book Keeping: Monthly Management Reports, up-to-date listings & reports for weekly finance meetings.
  • Purchasing: Maintain preferred supplier list with alternatives, source materials of the correct quality at a great price, issue and process purchases.
  • Office Administration: Up-to-date information, efficient use of time, ability to prioritize.
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