Executive Assistant – Litigation

4 weeks ago

Dublin, Ireland Link Personnel Full time

Link Personnel are seeking a highly motivated Executive Assistant to join the successful Litigation Practice Group at a Top Tier Law Firm. This is a fantastic opportunity for someone with a strong work ethic, business acumen, and a passion for working in a leading law firm.

Salary: to €55k

Overall Package: €62k

The Role:
  • Provide comprehensive administrative and secretarial support to partners and senior associates within the Litigation team.
  • Oversee the billing process, including time entry, invoicing, and follow-ups on outstanding payments.
  • Collaborate with the finance team to manage client accounts and transaction-related payments.
  • Handle AML (Anti-Money Laundering) requirements for client onboarding, ensuring full compliance with firm procedures.
  • Manage client auditing requests and related documentation.
  • Maintain and organise both physical and electronic files, ensuring easy access and up-to-date records.
  • Serve as a key point of contact for clients and other stakeholders, coordinating communications effectively.
  • Schedule and manage meetings, conference calls, and travel arrangements.
  • Prepare, proofread, and format legal documents, including agreements, pleadings, correspondence, and other relevant materials.
  • Support other administrative tasks as needed.
The Candidate:
  • Experience in assisting with medical negligence, personal injury, product liability, and healthcare litigation cases.
  • Strong knowledge of AML procedures for client onboarding and document management.
  • Proficiency in Elite 3E and other legal practice management software.
  • Excellent organisational skills with a keen eye for detail and the ability to handle multiple tasks under tight deadlines.
  • Strong proficiency in Microsoft 365 Office Suite (Word, Excel, PowerPoint).
  • Exceptional written and verbal communication skills.
  • A flexible and adaptable approach to meet the needs of the business.
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