Executive Assistant

3 weeks ago

Dublin, Ireland Arthur Cox LLP Full time

Executive Assistant - Litigation (Healthcare)

Application Deadline: 23 March 2025

Department: Executive Assistant

Employment Type: Permanent - Full Time

Location: 10 Earlsfort Terrace, Dublin 2, D02 T380

Reporting To: Practice Administrator - Litigation

Description

Arthur Cox is one of Ireland’s leading law firms and is the 2024 IFLR Europe Awards, Irish Law firm of the year. An international firm, with offices in Dublin, Belfast, London, New York and San Francisco, as it enters its second century, our partnership continues to grow. Constant innovation allows us to service our clients in the best possible way. A career with Arthur Cox LLP is exciting, defying, interesting, varied, and demanding.

We are looking for an Executive Assistant to join our highly successful team in our Litigation Practice Group (Healthcare) at Arthur Cox Dublin. Someone who has a very strong work ethic, business acumen and a strong desire to work for a leading law firm.

Key Responsibilities:

- Provide comprehensive administrative and secretarial support to partners and senior associates in the Litigation Department team.
- Manage the billing process, including time entry, invoicing, and follow-up on outstanding payments.
- Liaise with the firm's finance department regarding the management of client accounts and transaction-related payments.
- Manage AML requirements for client onboarding, ensuring all procedures are followed.
- Manage auditing requests for clients.
- Maintain and organise physical and electronic files, ensuring all records are up-to-date and easily accessible.
- Coordinate and manage communication with clients and other stakeholders.
- Arrange meetings, conference calls, and travel itineraries.
- Prepare, proofread, and format a variety of legal documents, including agreements, pleadings, correspondence and other related documents.
- Other administrative tasks as required.

Skills, Knowledge and Expertise:

Requirements:

- Experience assisting with the management of medical negligence, personal injury, product liability and healthcare litigation.
- Proficiency in AML procedures for client onboarding and document management systems.
- Working knowledge of Elite 3E and other legal practice management software.
- Strong organisational skills with attention to detail and the ability to manage multiple tasks under tight deadlines.
- Proficiency in Microsoft 365 Office Suite (Word, Excel, PowerPoint).
- Excellent communication skills, both written and verbal.
- Willingness to be flexible to the needs of the business.

Benefits

We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:

- Discretionary annual bonus scheme
- 25 days annual leave
- Leading hybrid working policy
- Immediate pension scheme
- Healthcare
- TaxSaver and Bike to Work scheme
- Full gym and wellness programme

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