Executive Assistant

3 weeks ago

Dublin, Ireland MongoDB Full time

MongoDB’s mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. Atlas allows customers to build anywhere—on the edge, on premises, or across cloud providers. With offices worldwide and over 175,000 developers joining MongoDB every month, it’s no wonder that leading organizations, like Samsung and Toyota, trust MongoDB to build next-generation, AI-powered applications.

MongoDB is seeking anExecutive Assistant to support our global Technical Services Team, including three VPs. The role will be based out of our Dublin office. Your day will consist of managing and prioritizing a steady stream of requests, meetings, and trips. You will work closely with the Technical Services Leadership team and their Executive Assistants to ensure your executives can align on schedules, follow-ups and other matters to ensure they are available to make business decisions in a timely and efficient manner.

The right candidate will be able to balance the needs and requirements of their executive as well as other stakeholders and be ready to pitch-in wherever necessary. You should feel comfortable interacting with senior executives and their assistants to coordinate meetings and other business activities. You should be comfortable working in a fast-paced environment with quickly changing priorities while being calm, efficient, and highly organized.

Responsibilities
  • Proactively support the VP Operations, based in New York, EMEA AVP, based in Dublin, and the VP Escalation Management, based in Dublin
  • Manage the executives’ calendars meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and large team events
  • Manage multiple requests – exercising sound judgment, and seeing beyond the day-to-day to anticipate changing needs while staying calm under pressure
  • Collaboratively organize, schedule, plan, and execute global and regional events, including QBRs, offsites, cross-functional summits and team events
  • Build relationships with key stakeholders in your executives internal and external network
  • Manage all travel logistics and associated expenses, and be ready to handle last-minute changes
  • Collate and distribute correspondence, spreadsheets, slide decks, and meeting agendas
  • Track action items and key issues to closure with a high degree of integrity and accountability
  • Assist with special assignments/projects, as needed
  • Assist with department communications drafts
  • Occasional international travel is required
Requirements
  • 4+ years experience supporting senior executives, or other relevant experience working directly with executives
  • Role is based out of the Dublin office. Flexible working model with office attendance expected 1-2 times per week or based on business needs
  • Bachelor's Degree or equivalent work experience is preferred
  • Extremely well organized and detail-oriented
  • Excellent verbal and written communication skills
  • Experience booking both domestic and international travel
  • Strong awareness and comfort operating across multiple time zones and cultures
  • Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools
  • Creative, flexible, and innovative team player
  • Able to handle highly sensitive and confidential material
  • Take feedback well, but also able to work autonomously with little direction and make decisions as needed

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB , and help us make an impact on the world

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB is an equal opportunities employer.

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