Executive Assistant
3 weeks ago
Executive Assistant
Salary range: €50,000 - €60,000
Benefits: Annual performance bonus up to 10%, Private Health Insurance
Contract: Permanent employment contract, full time.
Location: Dublin 2 (city centre)
Hybrid/On-site: On-site
Industry: Pharmaceutical and Investments
Our client is a Pharmaceutical company and requires an Executive Assistant to provide administrative assistance to senior executives.
Day-to-day tasks will include managing written communications on behalf of executives, managing expense reports and providing project support when needed.
Key responsibilities:
- Taking dictation in-person or over the phone
- Drafting and proof-reading written communications
- Prepare Word, Excel, PowerPoint presentations, reports, agendas and other documentation as required to support company projects
- Extensive inbox management, flagging emails that require attention/response with the appropriate level of urgency
- Extensive diary management across multiple calendars and time-zones and resolve any scheduling issues in an efficient manner
- Logging day-to-day expenses and managing reconciliation reports
- Travel arrangements - both domestic and international
- Coordinating meetings on behalf of the Board of Directors – draft agendas, circulate board packs and dial-ins etc
- Screen incoming telephone calls
- Support and complete ad hoc projects as assigned
The ideal candidate will have:
- 3 years+ in supporting executives or heads of department.
- Excellent written communication skills, including proper use of grammar and spelling; experienced in proof-reading.
- The ability to conserve Executives' time by reading, researching, collecting and analysing information in advance as needed.
- The ability to function well and multi-task in a fast-paced, entrepreneurial environment.
- Excellent verbal communication skills, including active listening.
- Expert proficiency in Microsoft Office, including Word, Excel and PowerPoint.
- Adeptness at working with technology and able to assist colleagues with any IT-related queries.
- Commitment to excellence and perform duties at the highest level possible on a consistent basis.
- A team player mind-set and take a team-oriented experience and approach to projects.
- The ability to think outside of the box with a sense of urgency.
- Exceptional organisational and time-management skills.
- Experience in the professional services, finance or pharmaceutical industries a plus.
- Experience in Microsoft SharePoint a plus
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