Accounts Payable Supervisor

5 days ago

Dublin, Dublin City, Ireland Trinity Care Nursing Homes Full time

Job Title: Accounts Payable (AP) Supervisor

Location: Santry, Dublin 9

Reporting To: Senior Finance Manager

Contract Type: Full-Time, Permanent

Company Overview

Trinity Care is a leading Nursing Home Group committed to financial excellence and operational efficiency. Our finance team plays a critical role in ensuring smooth business operations through accurate financial reporting, cost control, and compliance with regulatory requirements.

Role Overview

The Accounts Payable (AP) Supervisor will be responsible for leading and overseeing the AP function, ensuring timely and accurate processing of payments, maintaining strong vendor relationships, and implementing process improvements to enhance financial efficiency. The role requires strong leadership, financial acumen, and compliance expertise to manage workflows effectively and support the organisation's financial objectives. This role will report into the Senior Finance Manager. 

Key Responsibilities

1. Accounts Payable Operations

  • Oversee the end-to-end AP process, ensuring accurate and timely invoice processing and payments.
  • Ensure reconciliation of accounts payable ledger and resolution of discrepancies.
  • Monitor and enforce invoice approval workflows to maintain compliance with internal policies.
  • Manage monthly and year-end closing activities related to accounts payable.
  • Maintain up-to-date records of vendor invoices, credit notes, and payment schedules.

2. Vendor & Stakeholder Management

  • Develop and maintain strong vendor relationships, ensuring prompt issue resolution.
  • Negotiate payment terms and discount opportunities with suppliers.
  • Serve as the key point of contact for internal departments regarding AP-related inquiries.
  • Ensure compliance with contractual payment terms and company policies.

3. Compliance & Audit Preparation

  • Ensure compliance with local and international financial regulations, tax laws, and internal policies.
  • Support internal and external audits, providing necessary reports and reconciliations.
  • Maintain documentation for audit readiness and regulatory reporting.
  • Implement and monitor internal controls to prevent fraud and inefficiencies.

4. Process Improvement & Automation

  • Identify and implement efficiencies and automation tools to improve the AP process.
  • Work closely with finance teams to enhance AP systems and workflows.
  • Develop and document standard operating procedures (SOPs) for AP functions.

5. Team Leadership & Development

  • Lead, mentor, and develop the AP team, ensuring high performance and continuous growth.
  • Provide training and support to ensure compliance with financial policies.
  • Set KPIs and track team performance to drive operational excellence.

Key Requirements

Essential Qualifications & Experience:

  • Bachelor's degree in Accounting, Finance, Business, or a related field.
  • Experience in an Accounts Payable management role.
  • Strong knowledge of AP processes, ERP systems, and financial controls.
  • Experience in managing vendor relationships and negotiating payment terms.
  • Proven track record in process improvements and automation.

Desirable Skills & Competencies:

  • Strong leadership and decision-making abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in AP software and ERP systems (e.g., Netsuite, Oracle,).
  • Strong analytical skills and attention to detail.
  • Ability to manage multiple priorities in a fast-paced environment.

What We Offer:

  • Comprehensive training and professional development opportunities.
  • A dynamic and collaborative work environment.
  • Opportunities for career growth and leadership development.

If you are a detail-oriented and results-driven AP professional with a passion for financial efficiency and compliance, we invite you to apply and join our team.

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