Legal Secretary

4 weeks ago

Dublin, Ireland Arthur Cox LLP Full time

Application Deadline: 24 February 2025

Department: Executive Assistant

Location: 10 Earlsfort Terrace, Dublin 2, D02 T380

Description

Arthur Cox is one of Ireland's leading law firms and is the 2024 IFLR Europe Awards, Irish Law firm of the year. An international firm, with offices in Dublin, Belfast, London, New York and San Francisco, as it enters its second century, our partnership continues to grow. Constant innovation allows us to service our clients in the best possible way.

Arthur Cox focuses on attracting, developing and retaining the best and brightest talent. In our Career Journeys at Arthur Cox series, we spotlight the pathways of key leaders in our firm, focusing on how the world of work has changed during their career, the importance of mentorship, as well as the advice they would give to their younger selves.

Key Responsibilities

  • Provide comprehensive administrative and secretarial support to partners and senior associates working in various areas of financial law.
  • Manage the billing process, including time entry, invoicing, and follow-up on outstanding payments.
  • Liaise with the firm's finance department regarding the management of client accounts and transaction-related payments.
  • Manage AML requirements for client onboarding, ensuring all procedures are followed.
  • Manage auditing requests for clients.
  • Maintain and organise physical and electronic files, ensuring all records are up-to-date and easily accessible.
  • Coordinate and manage communication with clients and other stakeholders involved in finance transactions.
  • Arrange meetings, conference calls, and travel itineraries.
  • Prepare, proofread, and format a variety of legal documents, including agreements and other related documents.
  • Assist in the management of transaction documents and coordinate the execution of legal agreements.
  • Other administrative tasks as required.

Skills, Knowledge and Expertise

  • 2 – 3 years' experience as a Legal Secretary. Proven track record of supporting partners preferred but not essential.
  • Proficiency in AML procedures for client onboarding and document management systems.
  • Working knowledge of Elite 3E and other legal practice management software.
  • Strong organisational skills with attention to detail and the ability to manage multiple tasks under tight deadlines.
  • Proficiency in Microsoft 365 Office Suite (Word, Excel, PowerPoint).
  • Excellent communication skills, both written and verbal.
  • Willingness to be flexible to the needs of the business.

Benefits

We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with the following:

  • Market leading salary
  • Discretionary annual bonus scheme
  • 25 days annual leave allowance
  • Pension scheme
  • TaxSaver and Bike to Work scheme
  • Healthcare
  • Full gym and wellness programme
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