Operations Assistant

3 weeks ago

Dublin, Dublin City, Ireland RCSI Full time
Post Date : 14-Jun-2024Close Date : 30-Jun-2024

Job Title:
 Operations Assistant

Reporting To:
 Head of School or nominee Location: 123 St Stephens Green, Dublin 2
School (or department): School of Nursing and Midwifery Contract type/duration: Maternity Leave Cover
Closing date for applications: 30th June 2024 About the post: We are looking for a highly motivated individual for the role of Operations Assistant within our Operations Team. The successful candidate will work within the expanding School of Nursing & Midwifery managing the student journey from application to graduation and beyond along with ad-hoc projects and events that take place within the School. Job Responsibilities

  • This role entails end to end student journey management from initial point of contact to graduations and alumni assistance, the successful candidate will;
  • Coordinate the logistical and operational support for multiple programmes
  • Managing and developing advertising material for courses
  • Managing programme applications and student admissions including verifying professional & education qualifications
  • Managing and hosting registration and induction events for new students.
  • Managing online assessment submissions, written examinations, various other forms of assessments and collating and delivering student results.
  • Work closely with the Student Fees office to ensure timely fee payments and the management of students in arrears.
  • Management of Virtual Learning Environments (Moodle), including module and user management
  • Manage student progression through the Schools student management system
  • Develop regular reports for internal and external key stakeholders and partners
  • Development of examination boards and student transcripts
  • Work closely with Programme directors to ensure External Examiners receive student data and reports as required
  • Supporting programme directors with timetabling needs and booking of rooms
  • Assist in the running of the annual Graduation ceremony, including inviting students, ordering parchments and event management on the day.
  • Assist in the management of the School's alumni database and alumni communication strategy
  • To manage ad-hoc events which take place in the School including but not limited to; master-classes, open evenings and guest lectures
  • Ensure all media meets RCSI branding guidelines
  • Assist in actively marketing the School to the target audience
  • Assist and develop online media management and online presence
  • Undergoing programmes of training and development as may be required from time to time
  • Performing such other duties as may be required from time to time Knowledge & Experience – ( Essential):
  • Strong organisational and administrative skills with the ability to focus on and produce results and prioritise objectives
  • An effective communication style appropriate to audience and situation
  • Strong results focus combined with excellent attention to detail
  • Excellent customer service capabilities
  • Strong, practical and adaptable IT skills
  • Advanced MS Excel, Word and PowerPoint knowledge
  • Flexibility to work in a changing environment
  • The ability to work on their own initiative as well as in a team environment We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we'd love to hear from you. Employee Benefits RCSI make sure you have the resources you need to thrive by offering a wide range of benefits in areas including time away, finance, community, health, and well-being and insuring your financial future.
Below are some additional benefits available to you as an RCSI employee:

  • 26.5 annual leave days (20 days annual leave, plus an additional 6.5 Privilege days)
  • Flexible/hybrid working options for colleagues across many roles
  • Additional leave options incl. paid maternity leave, paternity/parental leave, study leave
  • 7% Employer pension contribution
  • Onsite gym €10 per/mth incl. classes and PT sessions
  • Childcare support 20% discount at Giraffe
  • Free eye test and annual flu vaccination
  • TaxSaver commuter tickets and Bike to Work schemes
  • A site sustainability team focusing on the environmental initiatives; Green Campus Initiative '
  • Competitively priced café and restaurant
  • Equality, Diversity & Inclusion forums, and network groups
  • Employee assistance programme with Spectrum Life
  • Learning and Development training programmes incl. LinkedIn Learning for career progression
  • Discounted services incl. GP visits, 10% off dental, staff parking, mobile tariffs, Group Scheme discount on numerous brands
  • Sports and social club incl. yoga, Pilates, fitness classes, Zumba, running club, social evenings, Summer BBQ
  • Ticket Draws for events including; Rugby, Taste of Dublin, Dublin Horse Show, theatre, music & comedy events

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