Office Administrator- 1 Year FTC- Irish Life Investment Managers

3 weeks ago

Dublin, Dublin City, Ireland Irish Life Group Services Limited Full time

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Office Administrator- 1 Year FTC- Irish Life Investment Managers

Location:

Dublin, IE

Company: Irish Life Investment Managers

  • Full Time Fixed Term Contract position
  • Hybrid role based in our City Centre offices

What we offer

We have embraced a hybrid working model for most of our positions, which means that you can enjoy a balanced approach of working from home for part of the week and working from the office for the remainder of the week.

We offer a comprehensive benefits package including competitive salaries and bonuses, robust Learning and Development support, excellent Defined Contribution pension and comprehensive Wellbeing initiatives and support to name but a few.

This role encompasses the role of an Office administrator for the BTS and Distribution area in ILIM (secretarial, clerical and administration).

Key Responsibilities

Provide full administrative support to the the BTS and Distribution team in ILIM such as:

  • Efficiently manage calendars, appointment and meetings for executives and team members
  • Maintain office supplies and equipment, ensuing seamless functionality
  • Creating computer hardware and software requests (SARS) as they arise
  • Book and prepare meeting rooms and organise catering for lunch meetings.
  • Ordering office supplies and distribution of incoming post
  • Book and coordinate travel arrangements and submit expense reports for multiple senior members of the team
  • Help coordinate team activities, conferences, events, townhalls, induction days
  • Create and edit documents, spreadsheets, and presentations as and when required
  • Perform other administrative duties as assigned including expenses, invoices, minutes and follow up actions as recorded or required
  • Support other delegated responsibilities as deemed appropriate
The Person

The ideal candidate should possess the following skills and knowledge:

⦁ A minimum of 2+ years of experience in an Office Administrator
⦁ Experience working with Senior Manager(s) who have competing demands
⦁ Advanced computer literacy and accuracy - strong skills in Outlook, Word, Excel and PowerPoint are essential
⦁ Excellent office management skills with proven experience in multi-tasking and priority management
⦁ Excellent verbal and written communication skills
⦁ An understanding of relevant legislation, policies and procedures
⦁ A professional manner both in person and on the telephone
⦁ Ability to work under pressure and to tight deadlines
⦁ Confident, highly personable and proactive personality
⦁ Flexible approach, with ability to work on own initiative
⦁ Experience in Event Management / Marketing would be an advantage.

Building and Maintaining Relationships

Communication and Influencing

Planning and Organising

Drive for Results

Problem Solving & Decision Making

About us

Irish Life Investment Managers (ILIM), an investment firm authorised by the Central Bank of Ireland, has been part of the Great West Lifeco group of companies since 2013. The firm manages assets of circa €110bn on behalf of a diverse range of institutional clients including pension plans, Investment Advisers, Insurance companies, corporations and charitable foundations, across a broad range of of asset classes.

The company reserves the right to draw up a shortlist as part of the selection process. Where Agency assistance is required the Irish Life Recruitment Team will engage directly with suppliers. Unsolicited CVs / profiles supplied to Irish Life by Recruitment Agencies will not be accepted for this role.

Irish Life is proud to be an Equal Opportunities employer. We have created an environment of inclusion and growth to help people achieve their potential, to ensure they can bring their whole selves to work and to feel valued. We celebrate diversity of thought and perspective and want all of our employees to feel valued, respected and supported.

We have built a culture that promotes equality and inclusion for all of our current and future employees and strive to ensure that our behaviours, processes and practices are aligned to this culture.

If you require any accommodations during the recruitment process please contact and we will be delighted to ensure you are fully supported to be your best.

Irish Life Investment Managers supports Equal Opportunity and is regulated by the Central Bank of Ireland.

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