Senior Associate

3 weeks ago

Dublin, Dublin City, Ireland Waystone Full time

For over 20 years, Waystone has been at the cutting edge of specialist services for the asset management industry – partnering with institutional investors, investment funds and asset managers. We work with our clients to help build, support, and protect investment structures and strategies worldwide.

Our success depends upon our ability to attract and retain the best, most diverse talent and provide our employees with a broad spectrum of professional development opportunities. Our workplace environment is an inclusive one, where employees can be themselves, reach their full potential and drive business results.

The Senior Associate role within the Waystone Corporate Secretarial Services function will be responsible for the delivery of services (to include scheduling meetings, preparing board packs, preparing minutes, maintaining entity registers and records) to a diverse portfolio of external clients (UCITS and AIF fund vehicles and related entities).

As part of the Company Secretarial team provide to our clients' Company Secretarial support and services for Irish investment funds and other company types.

Essential Duties and Responsibilities

· Ensure client files and corporate records are maintained and updated appropriately;

· Liaise professionally and effectively with management, entity boards and senior staff;

· Assist in the compilation and preparation of management information as and when required;

· Display an in-depth understanding of fund corporate governance practices and regulatory filing requirements and keep abreast of all regulatory changes;

· Independently liaise in a timely and professional manner with fund service providers and clients;

· Organise board and committee meetings;

· Prepare board papers, board meeting documentation, attend and minute meetings;

· Maintain and update corporate records (to include the use of Diligent Entities/ blueprint one-world);

· Prepare, finalise, and management of resolutions and other corporate documentation;

· Review and oversee the preparation of documents, minutes and resolutions by junior team members in order ensure appropriate standards are maintained;

· Ensure appropriate prioritisation of workload, identification of and escalation of scheduling conflicts and delays;

· Monitor and update task tracking schedule to ensure all assigned duties are completed within assigned deadlines;

· Identify opportunities for cross-selling products;

· Display keen attention to detail and excellent communication skills;

· Actively question methods and processes with the key to making the team more effective and efficient;

· Be able/willing to take on additional duties as and when required;

· Follow current Waystone policies and procedures as set out in the Employee Handbook and/or develop additional policies as needed for jurisdiction specific.

Your Profile:

· You (preferably) hold a degree in Business or Law or equivalent experience with a focus on Company Secretarial services

· You have min. 3 years' experience in the area in Company Secretarial roles

· Completed your grad ICSA qualification or will be working towards the qualification

· You have a strong knowledge of Irish corporate and fund regulations

· You are highly organized, proactive, accurate and have a sense of responsibility and priority management

· You are able to work independently in an environment under pressure and with tight deadlines

· You are fluent in English (written and spoken)

· You are proficient in MS Office (Word, Excel, Outlook and Teams).

Our offer: You will be joining a team of highly skilled Company Secretarial officers where you will be seen as an important contributor.

Within our growing Group, we offer competitive remuneration and training adapted to your needs throughout your career. Working at Waystone means joining a friendly, dynamic and multicultural team, within a flexible working schedule environment where work/life balance counts.

Interested? This is your chance to apply now Please send us your application, which will be treated with the strictest confidentiality.

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