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Mid Level Secretary

3 months ago

Dublin, Dublin City, Ireland Cpl Full time

Mid Level Secretary | Hybrid | 40-45K

A prominent client is looking for a Secretary to join their ever growing team. The role is Hybrid 2 days at home, 3 in the office, supporting the legal team. The company provides progression and a great benefits package.

Responsibilities:

  • Taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency
  • Proactively managing workflow from the team inbox and completing tasks in priority order
  • Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
  • Manage fee earner expectations in terms of deadlines and status of tasks undertaken
  • Organising travel arrangements through the travel portal including booking and confirmation of reservations, flights, hotels, taxis, after flight transfers. Liaising with third party provider to obtain visas and producing detailed itineraries
  • Understanding DLA Piper document management processes (iManage)
  • Utilising document production for the creation of all first draft documents
  • Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
  • Organisation of file management including closing of files, archiving and ensuring all relevant documents are filed electronically and in line with our file management best practice
  • Understanding the end-to-end billing process including creating standard bills, disbursements, amending narratives and raising credit notes
  • Understanding the client matter opening, client reporting and client balances processes
  • Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary
  • Managing group and fee earner contacts to ensure they are up to date through Interaction (CRM tool)
  • Providing administrative support to fee earners with conflict searches and audit requests
  • Assisting on ad-hoc projects as and when required, for example managing bundles, assisting during team events, indexing documents, etc.

ABOUT YOU

  • Previous experience as a Secretary
  • Previous experience of document management systems
  • Knowledge of Microsoft Office Suite
  • Excellent diary management
  • Strong organisation and prioritisation skills
  • Good verbal and written communication skills
  • Applies knowledge and judgement to solve problems and make decisions
  • Flexible approach to working practices in order to meet business needs
  • Friendly, personable and approachable

This is an excellent opportunity for a Legal Secretary to join a well-established Irish Law firm, where your work and input is acknowledged and valued and where you will progress in your career.

Please send CV's to or apply directly for immediate consideration